Job Description

Our client is a specialist building services engineering consultancy. Their multidisciplinary team works on some of the country’s largest and most high-profile developments. They’re looking for a Part-Time Office Administrator./n
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About the role/n
/n This is a part-time position of three days per week (Monday, Friday and one additional day to allow crossover with another part time administrator)./n
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/n Working alongside an experienced Administrator, you’ll be the first point of contact for clients and visitors and a key support for the engineers, Directors and Project Managers. /n
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/nPotential to start pre-Christmas. /n
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/n Your responsibilities will include:/n

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- Answering phones, directing enquiries and welcoming clients, visitors and contractors

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- Keeping reception, meeting rooms and the kitchen tidy, stocked and ready for use

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- Managing incoming mail, parcels and deliveries, and organising couriers

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- Preparing, formatting and proofreading fee proposals, reports and correspondence

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- Maintaining organised electronic filing systems and ordering office supplies

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- Entering financial and administrative data in Xero and other systems

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- Updating client records,



allocating bills and expenses to projects, and assisting with invoicing

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- Flagging discrepancies or missing information for review

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About you/n
/n You’re organised, approachable and keen to learn. To be successful, you’ll have:/n

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- Robust verbal and written communication skills

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- Good working knowledge of MS Office

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- Exposure to Xero would be beneficial

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- Strong organisational skills and a high level of attention to detail

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- The ability to juggle multiple tasks and competing priorities

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- A proactive attitude and a willingness to help wherever needed

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- Discretion when handling confidential client and financial information

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- Experience in the industry highly regarded (Engineering, Architecture, Construction)

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How to apply

Please submit your CV and cover letter - stating your motivation for a part time role specifically and your availability. Please use the advert link. /n

We expect high volumes of applications for this role, so appreciate your patience as we review and respond to everyone. /n
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/nFor a list of our other vacancies, please visit our website www.aspectpersonnel.com.au

📌 Part time Administration Assistant (Melbourne)
🏢 Aspect Personnel
📍 Melbourne