4 Days Per Week | Hybrid | CBD Location | Not For Profit Industry | Collaborative Setting

Your new company
As the leader in workforce development initiatives for our industries, Services and Creative Skills Australia (SaCSA) collaborates with industry, union, and government stakeholders to identify and articulate current and future employment trends and develops solutions that best serve the needs of the Arts, Retail, Hospitality, Tourism & Personal Services industries.
They currently have a requirement for a Part-Time Team Assistant working 4 days per week in Melbourne.

Your new role Executive & Diary Support

- Manage complex diaries, meetings and priorities for the Executive Director, General Managers and PPT Team.
- Coordinate meeting logistics, briefing materials, presentations, agendas, minutes and actions.

Travel & Events
- Coordinate travel, accommodation and detailed itineraries for executives and the PPT Team.
- Manage logistics for workshops, roundtables, forums and stakeholder events across Australia.

Administration & Project Support
- Manage correspondence, shared inboxes, documentation, SharePoint and team records.
- Prepare and coordinate reports, project updates, agendas and briefing materials.
- Provide administrative support to the PMO, research projects and stakeholder committees.
- Undertake due diligence and reference checks for committee and reference group appointments.

Stakeholder & Team Coordination
- Coordinate stakeholder meetings, consultations and internal team forums.




- Prepare professional correspondence and PowerPoint presentations.
- Liaise across teams to ensure information, actions and deliverables are completed on time.

Office Management
- Coordinate office access, supplies, maintenance, contractors and building management.
- Manage internal communications relating to office operations.
- Coordinate catering and logistics for staff events and celebrations.

What you'll need to succeed
Excellent organisation, time management and ability to manage competing priorities.Strong written and verbal communication and stakeholder relationship skills.Experience supporting projects, events, travel and executive-level administration.Strong Microsoft Office skills and ability to learn current systems quickly.Able to work autonomously and manage tasks through to completion.Desirable

- Previous Executive Assistant or senior administration experience.
- Experience within the not-for-profit, RTO or VET sector.
- Experience using Monday.com and HubSpot.

What you'll get in return

- High quality training and development.

- Collaborative workforce.

- Hybrid working.

- Centrally located in Melbourne's vibrant CBD.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected]. OR call Rachel Wilson on 03 9095 2212
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#3025298

📌 Team Assistant (CBD)
🏢 Hays
📍 CBD