Ongoing Temporary Vibrant location Highly Varied Role Hybrid WorkingYour new company An established training provider is seeking a highly organised and proactive Team Assistant to provide administrative, systems and logistical support across a range of programmes, leadership initiatives, conferences and office activities.This is a diverse role suited to someone who enjoys keeping multiple priorities moving, coordinating events and programmes, maintaining accurate systems and providing skilled support to a busy team.
Your new role
- Coordinate diaries, meetings and calendars across multiple stakeholders
- Manage registrations, nominations and communications with programme participants
- Liaise with venues and coordinate accommodation and travel information
- Prepare programme resources, materials and attendance certificates
- Administer an online learning platform and maintain programme data
- Coordinate conferences and events, including venues, registrations and attendee communications
- Monitor incoming and outgoing invoices
- Maintain databases
- Support the introduction and implementation of IT systems
- Develop consistent templates and documentation
- Provide general office administration and respond to incoming enquiries
- Manage office supplies and equipment requirements
- Provide administrative support across projects and other initiatives as required
What you'll need to succeed
- Outstanding communication skills
- Experience in Project Administration including reporting
- Strong IT skills
What you'll get in return
- Ongoing temporary contract
- Diversity of job duties
- Work with a highly supportive, small team
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
📌 Executive Assistant/Office Manager (Victoria)
🏢 Hays
📍 Victoria