Ongoing Temporary Vibrant location Highly Varied Role Hybrid Working

Your current company
An established training provider is seeking a highly organised and proactive Team Assistant to provide administrative, systems and logistical support across a range of programmes, leadership initiatives, conferences and office activities. This is a diverse role suited to someone who enjoys keeping multiple priorities moving, coordinating events and programmes, maintaining accurate systems and providing professional support to a busy team.
Your new role

- Coordinate diaries, meetings and calendars across multiple stakeholders
- Manage registrations, nominations and communications with programme participants
- Liaise with venues and coordinate accommodation and travel information
- Prepare programme resources, materials and attendance certificates
- Administer an online learning platform and maintain programme data
- Coordinate conferences and events, including venues, registrations and attendee communications
- Monitor incoming and outgoing invoices
- Maintain databases




- Support the introduction and implementation of IT systems
- Develop consistent templates and documentation
- Provide general office administration and respond to incoming enquiries
- Manage office supplies and equipment requirements
- Provide administrative support across projects and other initiatives as required

What you'll need to succeed

- Outstanding communication skills

- Experience in Project Administration including reporting

- Strong IT skills

What you'll get in return

- Ongoing temporary contract
- Diversity of job duties
- Work with a highly supportive, small team

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

📌 Executive Assistant/Office Manager (Melbourne)
🏢 Hays
📍 Melbourne