Job Description

Job costing and client billing

- Cost completed transport jobs so they can be accurately invoiced to clients
- Review job details and match them against the relevant costs before billing
- Confirm each job is complete and correct, protecting revenue and customer confidence in our invoices

Cost entry and charge capture

- Enter and process costs in our automated in-house tracking system
- Make sure all related billing and ancillary charges are captured, not just the base rate
- Prevent lost revenue and ensure clients are billed fairly and completely

Uploading costs to CargoWise

- Take processed costs from the in-house tracking system and upload them into our accounting system via EDI (CargoWise)
- Own the handover point between operations and finance, where accuracy matters most

Daily processing across all states





- Process transport costs every day, covering all states
- Keep billing current and avoid end-of-month build-ups
- Report to your immediate supervisor, who guides priorities and reviews your work

Query investigation and resolution

- Investigate and answer costing queries from colleagues and customers
- Trace details back through the systems and provide clear, accurate answers
- Resolve queries quickly to maintain solid internal and customer relationships

Broader branch support

- Assist with other administration duties within the Transport Branch as directed
- Help the team through busy periods and gain exposure to other parts of the operation

📌 Transport Billing Administrations Officer (Melbourne)
🏢 Mondiale VGL
📍 Melbourne