About the role

Kimberley College is seeking an experienced and highly capable Executive Assistant to provide trusted executive support to the Principal and Business Manager/Company Secretary, together with administrative support to the College Board and its committees. This is a key position within the College's executive office. The successful applicant will work closely with senior leaders and Board members to coordinate priorities, communications, meetings and governance processes. They will also act as an important point of contact for staff, students, families and external stakeholders. The role calls for someone who can anticipate needs, exercise sound judgement and remain calm and organised when priorities change. Absolute discretion, professional warmth and a commitment to accurate, timely work will be essential.

Key responsibilities

- Provide proactive, high-level executive and administrative support to the Principal and Business Manager/Company Secretary

- Manage diaries, appointments, correspondence, meetings, and stakeholder engagements

- Prepare and proofread confidential correspondence, reports, briefing papers, presentations and other executive documents

- Coordinate Board and committee meeting schedules, agendas, papers, minutes, action records and meeting logistics

- Maintain secure executive and governance records, calendars, registers and document-control processes

- Monitor actions, commitments and deadlines arising from meetings and College priorities

- Liaise professionally with Board members, senior leaders, staff, families, external advisers and other stakeholders

- Contribute to the ongoing improvement of executive office and governance administration systems and processes

About you

- Substantial experience in an executive assistant, governance support, company secretariat support or comparable senior administrative role

- Exceptional organisational and time-management skills, with the capacity to manage competing priorities and fixed deadlines

- Highly developed written communication,



proofreading and document-preparation skills

- Experience supporting a Board, Council or committees, including preparing agendas and papers, taking minutes and tracking actions

- Excellent interpersonal skills and the ability to communicate with confidence, tact and discretion

- Sound judgement, initiative and a strong record of handling sensitive and confidential information

- Advanced digital literacy, including proficiency with Microsoft 365 and electronic records systems

- Strong attention to detail and a commitment to accurate records and high-quality presentation

- The ability to work independently while contributing positively to a collaborative executive team

- Must hold, or be eligible to obtain, a current Working with Children Check (Blue Card)

Benefits

- Attractive executive remuneration package commensurate with qualifications and experience

- Opportunity to work closely with the Principal, Board and senior leadership team

- Prep to Year 12 College with staff concession on fees for children attending Kimberley College

- Skilled, supportive and welcoming staff culture

- Salary sacrificing opportunities

- Access to professional learning and leadership development opportunities

- First Aid and CPR training

- Access to Employee Assistance Program

Applications

Applications are to be addressed to the Principal via Seek, and are to include your covering letter addressing the key requirements of the role, a current curriculum vitae, including the names and contact details of at least two professional referees.

Applications close Friday 27th November.

Only successful candidates will be contacted to progress further.

The College reserves the right to interview and appoint prior to the closing date.

Kimberley College is committed to sustaining an inclusive workplace for current and future employees. The College strives to create a positive, barrier-free recruitment process. Please contact the College if you require a workplace adjustment to participate in our recruitment processes.

A position description is available on the College website.

📌 Executive Assistant to the Principal (Carbrook)
🏢 Kimberley College
📍 Carbrook