You'll love this role if you're an experienced Executive Assistant who takes pride in creating clarity, structure and momentum for senior leaders, and you're looking for the opportunity to support a CEO within one of Australia's leading challenger brands.
This is a permanent opportunity for someone who already knows what exceptional executive support looks like and wants to bring that expertise to a role with real visibility, trust and impact. You'll be supporting our CEO while working closely with senior leaders across the business, helping ensure priorities stay on track and important initiatives keep moving forward.
At Youi, our Executive Assistants are trusted professionals who bring organisation, judgement and calm to fast-paced environments. You'll have the autonomy to own your space, manage competing priorities and make sound decisions, while helping create a seamless experience for those you support.
From day one, you'll be managing complex priorities, coordinating executive activities and building strong relationships across the business. You'll work closely with our Executive Leadership Team, wider EA network and key stakeholders, ensuring the CEO Office operates effectively and efficiently.
What you'll be doing
Managing the CEO's calendar, priorities, commitments and deadlines
Preparing executive presentations, board-quality materials, meeting agendas and minutes
Coordinating key meetings and ensuring follow-up actions are delivered
Organising Executive Leadership Team and Senior Leadership Team events, workshops and offsites
Managing travel arrangements, expense reconciliations and executive administration
Building productive relationships with stakeholders across the business and externally
Supporting the smooth operation of the CEO Office through proactive planning and coordination
What great looks like




5+ years' experience supporting C-suite executives within a corporate environment
Advanced Microsoft 365 capability, particularly Outlook, Word and PowerPoint
Exceptional organisation, planning and time-management skills
Strong communication skills with the ability to engage confidently with senior stakeholders
The ability to manage competing priorities, ambiguity and changing demands
A proactive mindset, strong judgement and a genuine sense of ownership
High levels of professionalism, discretion and confidentiality at all times
What you'll get
Annual salary reviews
Time off you can plan around 22 days annual leave
A workplace you can feel Food trucks, themed days and team celebrations that bring real energy to the day
Practical benefits that support you day to day Free skin checks, flu jabs, wellbeing sessions, discounted gym access and discounted Youi insurance
Ways of working
Primarily office-based, working closely with the CEO and Executive Leadership Team
Based at Youi Head Office on the Sunshine Coast
Why Youi?
We're here to make insurance more human and provide a better alternative for our customers. As a challenger brand, we question the status quo to support people when life doesn't go to plan, with real people helping real customers at the moments that matter most.
It's also a place where you can make your mark. We grow our own people here, with clear pathways, structured development and hands-on coaching helping many team members step into leadership roles across the business.
We're a performance-driven business, and effort doesn't go unnoticed. Results are recognised and rewarded through incentives, everyday shout-outs and programs like Youi Stars. You'll also see clear direction from senior leaders, with a strong focus on what matters most and a drive to get results without distractions. As more customers choose Youi, we keep growing, creating current roles and real opportunities to build your career over time.
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📌 Executive Assistant Ceo (Melbourne)
🏢 Youi Insurance
📍 Melbourne