Administrative & Executive Support - Defence & Regulatory
Location:
ACT
Contract:
Labour-hire contract to 12 April ****
Pay:
$***** p/h including super
Work type:
Full-time
Work arrangement:
Onsite only - no remote work
Clearance:
Must hold a current
NV1 clearance
or above
Start:
As soon as practicable, subject to candidate availability, onboarding and any applicable notice period
About the Role
This role supports branches and an executive office within a sensitive Federal Government setting. You will keep routine and moderately complex administration moving accurately and on time.
You will manage records, inboxes, documents, meetings, briefing material, travel and follow-up actions. You will work under general direction and handle confidential information with care.
What You'll Be Doing
Maintain accurate records, data and information
Monitor team inboxes and coordinate routine enquiries
Prepare and format correspondence, documents and presentations
Schedule meetings, coordinate calendars and prepare agendas
Prepare briefing material, summaries and meeting packs
Take minutes, record actions and track follow-up tasks
Organise domestic and international travel
Support branch deadlines,



workflows and reporting
Maintain registers, filing systems and task lists
Coordinate internal meetings and small events
Improve administrative templates, processes and SOPs
What You Bring (Essential Criteria)
You've provided broad administrative or executive support in a structured organisation
You can manage records, inboxes, registers and competing administrative tasks accurately
You can prepare professional correspondence, presentations, briefings and meeting material
You've coordinated meetings, calendars, minutes, actions and follow-up
You've organised business travel and managed changing priorities
You handle confidential and sensitive information with care
Can work within established legislation, policies and decision-making processes
You're an Australian citizen
You must hold a current
NV1 clearance
or above
Nice to Have (Desirable Criteria)
Experience supporting an Executive Office, SES or senior branch leadership
Experience in a sensitive Commonwealth regulatory, Defence or national security environment
Experience improving administrative processes, templates or SOPs
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📌 Administrative & Executive Support (Canberra)
🏢 Effective People
📍 Canberra