MinStaff Survey is a consulting surveying company that was established in **** and has expanded to employ over 100 professional staff servicing mining, infrastructure and land development projects throughout Australia and overseas.
MinStaff Survey provides customised surveying solutions to commercial and residential projects specialising in cadastral surveying and town planning, engineering surveying, mine surveying, laser scanning, aerial surveying and bathymetric surveying.
About the Role
We are seeking a Finance Officer to join our Toowoomba-based team.
Reporting to the Senior Finance Officer, this role is responsible for supporting the day-to-day financial administration of the business through the accurate processing of transactions, maintenance of financial records, and delivery of general bookkeeping functions.
The position has a strong focus on Accounts Payable and Accounts Receivable activities while also providing support across reconciliations, data entry, financial administration, and month-end processes.
This role would suit a well-organised individual who can effectively manage their own tasks and competing priorities.
Key Responsibilities
Accounts Payable
Process supplier invoices and credit notes
Verify coding and supporting documentation prior to entry
Reconcile supplier statements and investigate discrepancies
Prepare and process creditor payment runs as directed
Maintain supplier records and respond to accounts enquiries
Accounts Receivable
Generate and issue client invoices
Allocate receipts and process customer payments




Follow up overdue accounts in accordance with company procedures
Resolve customer account enquiries and discrepancies
Bookkeeping and Financial Administration
Perform bank and credit card reconciliations
Maintain accurate financial records and supporting documentation
Assist with month-end and year-end finance processes
Prepare routine financial reports and reconciliations
Support payroll administration activities as required
General Administration
Maintain electronic and physical filing systems
Liaise professionally with internal stakeholders, clients, and suppliers
Provide administrative support to the wider finance team
Contribute to a positive and collaborative team culture
About You
Previous experience in a bookkeeping, finance officer, accounts, or administration role
Sound understanding of accounts payable and accounts receivable processes
Strong attention to detail and commitment to accuracy
Good organisational and time management skills
Proficiency in Microsoft Excel and Microsoft Office applications
Strong written and verbal communication skills
The ability to work independently and as part of a team
Desirable Qualifications and Experience
Experience using Xero
Previous experience in a professional services, consulting, construction, engineering, or project-based environment
Exposure to payroll processing and month-end reporting
What We Offer
Competitive remuneration
Supportive team workplace
Long-term career opportunities within a growing business
Toowoomba-based role with a collaborative workplace culture
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📌 Finance Officer (Toowoomba)
🏢 MinStaff Survey
📍 Toowoomba