Job DescriptionDocument Controller | Temporary until June **** | $55 per hour + Super | CBD
Your new company
An exciting opportunity is available for a Document Controller to join a busy project support team working across a portfolio of large-scale construction and engineering projects.
With an increasing volume of project work, the team is expanding its document control capability and is looking for someone who can provide reliable, accurate support across both existing and new document management systems.Your new role
This is a hands-on document control position where you will be responsible for processing project documentation, maintaining accurate records and registers, completing quality checks and ensuring information is correctly captured and stored.
This would suit someone who already has a foundation in document control and is comfortable learning recent technology, following structured processes and working across multiple projects.
Key Responsibilities
Process incoming and outgoing project documentation in line with established procedures
Upload and maintain documents within approved electronic document management systems
Generate and process document transmittals
Maintain accurate document registers, trackers and electronic records
Apply correct document numbering, naming, filing and allocation conventions
Complete quality checks to ensure information is accurate and complete before processing
Identify missing or incorrect information and liaise with the appropriate project team to resolve issues
Process routine document revisions and updates
Track documentation through the appropriate review and approval processes
Archive superseded documentation in accordance with established procedures
Support the migration of information between legacy and new document management systems
Assist with document audits, records clean-up and information-gathering activities




Prepare reports using existing registers and project trackers
Assist with the preparation of project handover documentation
Provide general document management and project administration support as required
What you'll need to succeed
To be successful in this position, you will ideally have:
Previous experience as a Document Controller
Exposure to construction, engineering, infrastructure or another project-based technical environment
Experience working with electronic document management systems or Common Data Environments
Experience with Autodesk Construction Cloud, Autodesk Forma or similar platforms would be highly regarded
Experience using systems such as iConex, TeamBinder or similar would also be advantageous
Experience with SharePoint and Microsoft Office
An understanding of document registers, transmittals, document numbering and revision control
Strong problem-solving skills and the confidence to identify and escalate documentation issues
The ability to learn new systems and adapt to different project requirements
Strong communication skills and the ability to work collaboratively with project teams
A positive attitude and willingness to learn and develop within document control
What you'll get in return
You'll receive support from experienced Document Controllers, while gaining exposure to major construction and engineering projects and both legacy and modern cloud-based document management systems.
The position is initially office-based while you complete training and onboarding, with the opportunity to move to a hybrid working arrangement of up to 40% working from home once established in the role.
38 hours per week, which may fluctuate in line with workload.
$55/hour + super
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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📌 Document Controller (Melbourne)
🏢 Hays
📍 Melbourne