Permanent Admin Assistant for a Growing Tech Organisation | Legal or Professional Services Background Your new company Join an established technology organisation with a busy and collaborative Legal team based in Sydney.
This opportunity suits an experienced administrator from a legal or professional services environment who enjoys taking ownership, working with senior stakeholders and keeping a demanding team organised.You'll join a team where accuracy, initiative and reliability matter.
This is a full-time role offering hybrid working once you are established within the team.Please note: You must be an Australian citizen, Permanent resident or have full working rights with no restrictions to apply.
Sponsorship is not offered.
Your current role As the Administration Assistant, you'll provide day-to-day administrative and operational support across the Legal team, working closely with lawyers, internal stakeholders and external legal vendors.
A key part of your role will involve managing the team's legal billing processes, including invoices, purchase orders and service entry sheets, alongside wider administrative support.
Responsibilities include:Supporting diary coordination, correspondence, filing and document managementCoordinating meetings, team expenses and travelCollating documents for signatureSupporting onboarding for new Legal team membersManaging legal invoices and billing administration,



including accurate coding and processingRaising purchase orders and processing service entry sheetsMonitoring outstanding purchase orders and following up discrepanciesLiaising with Accounts Payable, internal stakeholders and external legal vendorsCoordinating monthly legal accrual requestsMaintaining accurate, audit-ready billing documentationAssisting with team events, projects and wider administrative requirementsWhat you'll need to succeed You'll bring 2–5 years' experience in an administrative or team support role, ideally gained within legal or professional services.
Exposure to billing or Accounts Payable would be beneficial.
Strong administration and organisational skillsHigh attention to detail and accuracyStrong written and verbal communication skillsSolid Microsoft Excel skillsExperience with SAP or a similar ERP system would be beneficial but isn't essentialMost importantly, you'll be switched on, capable and ready to take ownership.
The team needs someone comfortable establishing themselves quickly and becoming a reliable point of contact for Legal.What you'll get in return A broad Legal Administration role with genuine ownershipExposure to lawyers, business stakeholders and external legal providersHybrid working once established within the teamExcellent company culture and stunning office space in the Sydney CBDWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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📌 Admin Assistant | Legal Or Professional Services Background (Sydney)
🏢 Hays
📍 Sydney