About UsUGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets.
We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group.UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.About the RoleWe are seeking a proactive and highly organised Project Administrator to support our renewable energy projects.This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams.
Preference will be given to candidates based in Perth, with the role operating primarily from a project office environment.The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel.Key ResponsibilitiesManage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirementsCoordinate onboarding activities for project personnel, including SAP onboarding processesIssue inductions and coordinate onboarding information for new startersRequest and coordinate travel and accommodation bookingsMaintain mobilisation registers, workforce records, rosters, and project directoriesAct as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisationPrepare meeting minutes, reports, presentations, and project documentationProvide administrative support across project teams, including document control and reportingAssist with logistics coordination, equipment tracking,



and inventory managementSupport site compliance and workforce administration requirementsLiaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project mattersContribute to the continuous improvement of administrative processes and systemsProvide broader project administration support during periods of reduced mobilisation activityAbout YouPrevious experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environmentsDemonstrated experience coordinating workforce mobilisation and onboarding activitiesExperience maintaining registers, personnel records, and compliance documentationStrong organisational skills with the ability to manage multiple priorities in a quick-paced project environmentHigh attention to detail and accuracyIntermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience working with SAP or similar ERP systems will be highly regardedStrong communication and stakeholder engagement skillsProactive approach with the ability to work independently and collaboratively within a teamAbility to build effective working relationships across multiple business functionsWhat We OfferOpportunity to work on a major renewable energy projectCareer growth within UGL and the CIMIC GroupSupportive and inclusive team environmentFlexible working arrangements where operationally suitableDiscounted private health insuranceSalary continuance insuranceSalary sacrifice and novated leasing optionsPaid parental leaveStrong health, safety, and wellbeing cultureOngoing learning and development opportunitiesAdditional InformationAs part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening.UGL is an equal opportunity employer and values diversity in the workplace.
We encourage applications from candidates of all backgrounds and experiences.

📌 Project Administrator / Mobilisation Coordinator (Western Australia)
🏢 UGL Group
📍 Western Australia