Position: Administration Assistant (Sport)
Commencement Date: Term 1, 2027 (18th January 2027)
Employment Status: Term-Time
Hours per week: 38hpw
Hourly Rate: $34.19 to $35.64 (pending experience)
Applications Close: Monday, 16 November 2026

About us

St Patrick’s College embraces its motto of ‘Seek and Serve Christ’. It enjoys a rich history built on the Sisters of Mercy and Christian Brothers, St Patrick’s College is a co-education Catholic College with a combined current enrolment of approximately 1500 students. St Patrick’s College offers a unique experience for students, consisting of a dual campus concept catering exclusively for Years 7 to 10 at the Mercy Campus and Years 11 to 12 at the Senior Campus. Our students are encouraged to excel in personal growth and faith development in a learning environment that offers a broad-based curriculum. Our staff work collaboratively with students and their families in an attempt to challenge students to become active learners to prepare them for success in a variety of pathways.

Mackay, Queensland is located 970 kilometres north of Brisbane with a population of over 125,000. Mackay is known as the sugar capital of Australia and for our beautiful beaches and close proximity to the Great Barrier Reef and the Whitsunday Islands.

Your Role

An exciting prospect exists to join the team at St Patrick's College, Mackay, in the position of Administration Assistant (Sport). This is a term-time continuing position for 38hpw, commencing from Term 1, 2027 (18th January 2027).

We are seeking applicants who have a passion for sport and who will apply a depth of knowledge and a broad range of skills to facilitate the administration and office procedures to ensure the co-ordination of secondary interschool sport.

In each of these roles the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.

Typical duties include but are not limited to:

- Coordinate the administration of student participation in school sporting programs, including registrations, student consent forms, participation records and fee processing.
- Maintain accurate and confidential student sporting and co-curricular records within TASS and other relevant school systems, ensuring data integrity and timely reporting.
- Provide administrative support for the planning, organisation and delivery of major school sporting events and inter-school competitions, including registrations, participant documentation, venue and transport logistics, communications and post-event administration.
- Assist with the administration of sport awards and recognition programs, including the preparation of achievement records, nominations and supporting documentation for the College Awards Evening and other sports recognition events.
- Maintain inventories of sporting equipment, uniforms and related resources, including coordinating distribution, collection, storage, stocktakes and replacement requirements.
- Prepare and maintain team lists, attendance records, participation reports and other sporting documentation as required.

For more information, please review Position Description.

About you

The successful applicant should be able to demonstrate:

- An understanding of, and a commitment to, the values of Catholic education.
- Excellent communication skills and organisational ability.
- Excellent attention to detail and time management skills.
- Well-developed interpersonal skills and a high proficiency of computer skills.




- Ability to work under pressure and work collaboratively with others to meet timelines
- High level of initiative and process thinking to ensure continuous improvement of processes.
- Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
- Effective communication skills in order to speak with staff, students, parents, and visitors to the College
- A capacity for tact and discretion and an ability to maintain confidentiality

What we offer

- Competitive salary range - School Officer Level 3 - $34.19 to $35.64 (pending experience)
- Superannuation of 12.75% contribution
- Option for term-time staff to annualise salary
- Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
- Access to corporate health discounts with either Bupa or Westfund Health Insurance
- Access to Fitness Passport
- Excellent leave entitlements to suit various situations
- Induction, professional development and learning opportunities
- Modern facilities and resources

Mandatory Requirements

- A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
- Ability to perform the physical requirements of the role in a safe manner.
- Australian work rights

How to Apply

- Complete the application below
- Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools
- Upload a current resume and cover letter including contact details (phone and email) of three (3) professional referees
- Please ensure files are in Microsoft Word (.doc, .docx), PDF (.pdf) or photo (.jpg, .jpeg, .png) file formats.

Further information

- For a confidential conversation please contact Scott McSherry, Deputy Principal, St Patrick's College, Mackay, on 07 4994 8700.
- For further information regarding the remuneration package, please contact Employee Support Services [email protected]
- Applications during the shortlisting phase will be kept confidential.

Applications Close: Monday, 16 November 2026.

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.

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Privacy Acknowledgement

Employment Collection Notice

In order to assess your application for employment, Catholic Education – Diocese of Rockhampton (CEDR) collects your personal information. If we cannot collect some of your personal information, we may be limited in our ability to assess your application.

We collect your personal information directly from you (including from your resume), as well as from other sources (such as your referees and Working with Children checks). We may keep your information on file if your application is unsuccessful in case another position becomes available. We are required to complete a Working with Children check to collect information under Child Protection laws.

If you believe that any of your personal information held by us is incomplete or inaccurate you have the right,



in accordance with the provisions of the Privacy legislation, to notify us and make any updates or corrections.

We will not disclose your personal information to a third party without your consent unless otherwise permitted.

CEDR may use online or ‘cloud’ service providers to store personal information and to provide services to CEDR that involve the use of personal information, such as email services. Some limited personal information may be provided to these service providers to enable them to authenticate users that access their services and provide technical support. This personal information may reside on a cloud service provider’s servers which may be situated outside Australia. Further information about CEDR’s use of on online or ‘cloud’ service providers is contained in the CEDR Privacy Policy. The CEDR Privacy Policy, accessible on the CEDR website, contains details of how you may seek access to and correction of your personal information, as well as how you can make a privacy complaint and how we will handle the complaint.

If you provide us with the personal information of others (e.g. referees), we encourage you to inform them that you are disclosing that information to CEDR and why.

In submitting this application for employment you agree that you will not seek access to references provided by third parties or to confidential notes or reports made by us relating to your application for employment. We seek your agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as to your suitability for the position. Access to feedback on the selection process is available.

If you complete an expression of interest to teach with us, you will provide information as part of your submission. The purposes for which we collect, use and disclose personal information includes:

1. all of the purposes set out earlier in this information
2. to manage our relationship with you including:

- communicating with you via any of the methods you provide to us
- providing information about employment opportunities at CEDR which we consider may be of interest to you
- otherwise offering you assistance, including providing technical support

if permitted or required by law otherwise with your consent or for purposes directly related to any one or more of the above

Applicant’s Declaration

I have read, understood and, if offered employment with Catholic Education with the Diocese of Rockhampton, accept the requirements of the Statement of Principles for Employment in Catholic Schools as an explicit condition of employment. I certify that the information in this application is true, to the best of my knowledge. I understand that I have a duty to disclose sufficient information to enable a prospective employer to make a properly informed decision about my employment.

I acknowledge that my failure to disclose all pre-existing injuries or medical conditions existing during the period of the employment process that could reasonably be expected to be aggravated by performing my employment related duties, I will not be entitled to compensation or damages under the Workers' Compensation and Rehabilitation Act 2003 (the Act), for any event that aggravates the non-disclosed pre-existing injury or condition.

I understand that if I am employed by Catholic Education with the Diocese of Rockhampton and any statement I have made or information I have provided with this application form are found to be false within my knowledge, that I may be liable for immediate dismissal.

1. Yes I agree to the privacy statement*

📌 Administration Assistant (Sport) - St Patrick's College (Mackay)
🏢 Catholic Education - Rockhampton
📍 Mackay