This role is the operational and strategic link between the Managing Director and the CEO/COO across a portfolio of businesses. You will turn leadership discussions into decisions, documents and completed actions, so the MD and C-suite can focus on running and growing the businesses.

You will prepare board-quality business documents, run the leadership meeting rhythm, manage key business partner relationships, and make sure nothing agreed is left unfinished. You will work with a high degree of discretion and act as a trusted extension of the MD's office.

This is a hands-on role with no direct reports. You'll do the work yourself, from drafting the board paper to chasing the last action item.

You will report to the Managing Director and COO, and work closely with the CEO, business unit leads, external partners and advisers. The role is based on standard business hours, with regular Australian evening meetings to align with business hours in the GCC and UAE.

Key responsibilities

Strategic support and coordination

- Act as the central point of coordination between the MD, CEO and COO, keeping priorities aligned across all businesses.

- Track strategic initiatives and projects, flag risks early, and keep leadership informed of progress.

- Prepare briefings, analysis and recommendations so the MD and C-suite can make decisions quickly.

- Represent the MD's office in internal meetings when appropriate and follow through on outcomes.

Business documents

- Draft and produce board papers,



investor and partner presentations, business cases, proposals and reports.

- Prepare meeting packs and pre-reads, and keep a consistent, professional standard across all businesses.

- Maintain a clear filing and version control system for key documents, agreements and decisions.

Meetings, minutes and follow-up

- Run the leadership meeting rhythm: agendas, papers, attendance and timing.

- Take accurate minutes and record decisions and action items with owners and deadlines.

- Chase action items to completion and report status back to the MD and C-suite.

- Attend and support regular international meetings held in Australian evenings to align with GCC and UAE business hours, including minutes and follow-up.

Multi-business and partner management

- Coordinate across several businesses and entities, keeping track of their key dates, obligations and priorities.

- Manage day-to-day relationships with business partners, advisers, investors and key stakeholders.

- Organise partner meetings, site visits and business travel, and follow up on agreed outcomes.

Schedule, correspondence and travel

- Manage the MD's business diary end to end and align it with the CEO and COO.

- Protect time for strategic work and make sure meetings have a explicit purpose and outcome.

- Manage the MD's business inbox, draft replies and flag what needs their attention.

- Book and coordinate business travel, accommodation and itineraries.

📌 Senior Business Coordinator (Austral)
🏢 Synergised
📍 Austral