We are seeking a highly organised and experienced Medical Specialist Secretary to join our team at Dr Susan Morris' practice in Kew, Victoria. This role is essential in providing administrative support to our team of medical specialists, ensuring the smooth running of our practice. This is a full time office-based role within an established practice. You will be working with one other part time receptionist.

What you'll be doing

Manage the specialist's diary, scheduling and coordinating appointments with patients and other healthcare providers.

Manage the specialist's theatre lists, liaising with patients and other medical professionals.

Prepare and distribute correspondence, medical reports, and other documents on behalf of the specialist

Handle patient enquiries, provide information, and direct patients to appropriate resources

Assist with the organization and maintenance of the specialist's medical records and files, which is a mixture of electronic and paper-based.

Liaise with other medical professionals, such as GPs and other specialists, to coordinate patient care

Provide general administrative support to the specialist as required

What we're looking for





Minimum 3 years' experience as a medical secretary or in a similar administrative role within a healthcare setting.

Excellent communication and interpersonal skills, with the ability to interact with patients, healthcare providers, and other stakeholders

Strong organisational and time-management skills, with the ability to prioritize tasks and work under pressure

Proficient in using medical software, electronic medical records systems, and standard office software as well as experience with theatre bookings and Eclipse billing

Demonstrated understanding of medical terminology and practice procedures

Attention to detail and a commitment to maintaining confidentiality

What we offer

Competitive salary and advantages package

Supportive and collaborative work environment

Flexible working arrangements

About us

Dr Susan Morris' practice is a leading provider of specialist medical services in the Kew area. We are committed to delivering high-quality, patient-centred care and maintaining a supportive and professional work environment for our employees.

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📌 Medical specialist secretary (Melbourne)
🏢 Dr Susan Morris
📍 Melbourne