The Regulatory Legal Services Division is seeking an experienced and motivated APS Level 6 Practice Management Coordinator to support the efficient operation of a legal services division. In this role, you will lead key business operations including financial management, budget forecasting, procurement, reporting, governance activities, and the administration of external legal services arrangements. You will also play an important role in driving continuous improvement through knowledge management, technology solutions and the adoption of emerging tools, including Artificial Intelligence.

Working closely with senior executives and stakeholders, you will provide high-quality advice, oversee compliance with legal and financial frameworks, prepare executive reporting, and contribute to the development of business processes and guidance materials. The role also provides an opportunity to mentor staff and champion operational best practice.

The key duties of the position include:

Key responsibilities:

- Coordinate and support the Division’s financial management activities, including budgeting, expenditure monitoring, forecasting and financial reporting to ensure effective resource management.
- Manage procurement processes for external legal services, including contract administration, invoice management and billing activities, ensuring compliance with relevant policies and frameworks.
- Prepare high-quality reports, briefings and governance documentation for senior executives, committees and external stakeholders, ensuring accuracy and attention to detail.
- Drive operational improvements by identifying opportunities to enhance business processes, systems and ways of working across the Division.
- Support the adoption of technology and innovation, including AI and knowledge management initiatives, to improve efficiency and business outcomes.
- Provide expert advice and guidance on financial, procurement and operational matters, helping stakeholders navigate complex requirements and processes.
- Research, develop and maintain procedures and guidance materials to support compliance with legislative, financial and governance obligations.
- Manage and maintain legal information and database systems, ensuring records, knowledge resources and information are accurate, accessible and fit for purpose.




- Present operational updates and recommendations to staff and senior executives on matters relating to finance, procurement, technology and business improvement initiatives.
- Contribute to a high-performing team environment by supporting colleagues, sharing knowledge and providing coaching and mentoring where appropriate.
- Build productive relationships with internal and external stakeholders to support the effective delivery of operational and corporate services.
- Monitor compliance and manage risks, ensuring activities align with relevant legislative requirements, departmental policies and business rules.

Key capabilities:

- Demonstrated experience in Commonwealth procurement, with the ability to apply relevant financial legislation, policies and principles to manage budgets, monitor expenditure, and deliver accurate financial reporting and advice.
- Uses IT, information and knowledge management systems - including emerging AI tools to improve information sharing, streamline processes and support efficient decision-making.
- Communicates clearly and persuasively in writing and verbally, applying sound judgement, critical thinking and attention to detail to produce high-quality advice, reports and presentations for diverse audiences.
- Builds and maintains productive, collaborative relationships with internal and external stakeholders by engaging constructively, responding to competing priorities and managing issues professionally.
- Leads, supports and develops a high-performing team in a fast-paced environment by setting transparent expectations, managing performance, and fostering capability through coaching and mentoring.
- Plans and organises work effectively, prioritising competing demands for self and others, remaining resilient under pressure and delivering quality outcomes within tight timeframes.

Desirable experience:

- Experience in finance and procurement within a Commonwealth context.

Desirable qualifications:





- Certificate IV in Government Procurement, Finance, Business, or a related discipline.

Eligibility

- To be eligible for employment with the Department of Health, Disability and Ageing, applicants must be an Australian citizen at the time an offer of employment is made.
- An applicant’s suitability for employment with Health will also be assessed through a variety of pre-employment check processes, such as:
- Satisfactory completion of a criminal history check, and where relevant, a Working with Children and Vulnerable People Check,
- Completion of a medical declaration and pre-employment medical (where required),
- Providing evidence of qualifications (where required), and
- Obtaining and maintaining a security clearance at the required level.

- For this role applicants must be able to obtain and maintain a Baseline security clearance or hold a current security clearance at an appropriate level.

Notes

- Applications close 11:30pm AEDT.
- Applicants are asked to quote reference number 26-RLSDIV-32343 to assist when making an enquiry.
- This recruitment process is being used to fill both ongoing and non-ongoing positions. Non-ongoing positions will be offered on a specified term basis for an initial period of up to 12 months with the possibility of being extended (this will not exceed a total of 24 months in the same or similar role).

Getting to know the Department of Health, Disability and Ageing

The Department of Health, Disability and Ageing is focused on achieving better health and wellbeing for all Australians. If you would like to join our team, and can meet our job requirements, we invite you to apply for a position with us to build better health, better care and better quality for all Australians. The department is committed to providing an inclusive and diverse workplace where the experiences, skills and perspectives of all individuals are valued. We actively encourage applications from diverse backgrounds and cultures, so we can better represent the community we serve. The department welcomes applications from Aboriginal and Torres Strait Islander people, people with disability, mature age people, people who identify as LGBTI+, and people with parenting and/or caring responsibilities.

📌 APS Level 6 - Practice Management Coordinator - Practice Management Section (Melbourne)
🏢 Australian Department of Health Disability & Ageing
📍 Melbourne