Level 5 | Full-time, ongoing
Location: Melbourne

The Australian Council of Trade Unions (ACTU) is the peak body for unions in Australia, representing millions of working people through our affiliated unions.

We are seeking an experienced and highly organised Executive Assistant to the President to provide high-level administrative, organisational and project support to the ACTU President.

This is an opportunity to work at the centre of the Australian union movement in a varied and fast-paced role requiring exceptional organisation, judgement and discretion, and the ability to anticipate priorities and provide professional and responsive support.

The ACTU is committed to fostering an inclusive and diverse workforce that reflects the rich cultural and social diversity of our community. We strongly encourage applications from women, Aboriginal and Torres Strait Islander people, people of colour, members of the LGBTQIA+ community, people with disability, and people from working class backgrounds.

About the role

Reporting to the General Manager and providing primary support to the ACTU President, the Executive Assistant plays an important role in ensuring the President is well supported across a broad range of organisational, movement and stakeholder responsibilities.

You will manage a busy diary and competing priorities, coordinate meetings and briefing materials, manage correspondence and communications, arrange domestic and international travel, and provide support for ACTU Executive meetings and associated governance processes.

As a key point of contact for matters relating to the President,



you will work closely with ACTU staff, affiliated unions, elected officials and external stakeholders. You will also work as part of the ACTU's Executive Support Team and contribute to the effective delivery of administrative support across the organisation.

The position requires a high degree of discretion and professionalism, strong attention to detail and the ability to anticipate needs and respond effectively in a dynamic workplace.

Key responsibilities include

- Providing high-level administrative and project support to the ACTU President
- Acting as a key point of contact for matters relating to the President and liaising with ACTU staff, affiliated unions, elected officials and external stakeholders
- Managing the President's diary, meetings and appointments, anticipating upcoming requirements and managing competing priorities and follow-up actions
- Preparing and coordinating agendas, briefing materials, presentations, minutes and other meeting documentation
- Managing incoming and outgoing correspondence and communications, including drafting correspondence and prioritising matters requiring attention
- Exercising a high degree of discretion and maintaining confidentiality when handling sensitive,



political, personnel and organisational information
- Coordinating domestic and international travel, including flights, accommodation, itineraries, travel documentation and insurance requirements
- Supporting the administration and delivery of ACTU Executive meetings and associated governance processes
- Assisting with meetings, conferences, events and other organisational activities
- Undertaking research, information gathering and project support
- Maintaining accurate records, databases and administrative systems
- Processing expenses, financial reconciliations and associated administrative requirements
- Contributing as a member of the Executive Support Team to effective administrative services across the ACTU.

About you

You are an experienced executive assistant or senior administrator who is highly organised, responsive and comfortable working in a busy environment where priorities can change quickly.

You have excellent judgement and understand the importance of discretion and confidentiality when supporting a senior leader. You are proactive, anticipate what needs to happen next and can manage multiple priorities without losing attention to detail.

You are a confident and professional communicator who can build effective relationships with a diverse range of people. You will bring a genuine commitment to the values and objectives of the Australian trade union movement.

You will bring

- Exceptional organisational skills and the ability to manage competing priorities, deadli

📌 Executive Assistant to the President (Melbourne)
🏢 Australian Council of Trade Unions
📍 Melbourne