About the role

Readvertised - previous applicants need not apply.

As a member of the Business and Financial Services Team, the Office Coordinator will coordinate office procedures, policies and administration to ensure effective and effective business operation and continuity. Reporting through the Business Operations Manager, you will actively contribute to the development of a culture consistent with the values of Rural Health West.

Key responsibilities

- Administer quality records management, including archive and disposal management

- Supervise the workload of the Administrative Assistant (Reception) to ensure positive outcomes and workflow, including relief and back up to reception duties as required

- Coordinate Occupational Health and Safety requirements in liaison with the Manager, Human Resources, including managing emergency evacuation, Fire Warden Management and First Aid Management

- Oversee the management of administrative tasks performed by Administrative Assistants such as uniform management, catering, room bookings, and parking

- Support Committees such as the RAP, Mental Health and Wellbeing and BOLD Committee

- Oversee office refurbishment including liaising with the Property Manager and administer office space including planning improvements

- Establish, maintain and improve office systems and policies and procedures to ensure efficient operation

- Coordinate property management issues with the property managing agent and other third parties

- Maintain and review all office related service agreements including IT managed services, cleaning, security and office equipment





- Maintain the Contracts Management System and Compliance Management System records

- Provide administrative support with recruitment processes, records management and other HR processes as directed by the Manager, Human Resources

- Support new employee orientation and induction processes and procedures

About you

- Relevant qualifications or demonstrated equivalent competency

- Substantial experience in office administration, including development and implementation of policies and procedures and quality systems

- Substantial experience in administering and improving records management systems

- Understanding of contemporary OSH and human resources practices

- Demonstrated high level of interpersonal and negotiation skills

- Excellent written and verbal communication skills

- Excellent organisational skills and the ability to set priorities and meet deadlines

- Demonstrated ability to work both independently and cooperatively in a team

- Proficiency in a range of computing skills including word processing, spreadsheets, databases, email and internet

- Demonstrated ability to oversee a small team of administrative staff (desirable)

- Knowledge of, or experience working in a not for profit business environment (desirable)

About us

Rural Health West is committed to ensuring rural communities have access to quality health services. We work hard to provide solutions and services that support and enable the communities we serve. Our four core values are Community, Integrity, Innovation, and Accountability, which define how we complete business and work with each other and our customers every day.

📌 Office Coordinator (Nedlands)
🏢 Rural Health West
📍 Nedlands