Company Description:

We are seeking a highly organised, proactive and efficient part-time Marketing & Event Coordinator to oversee the administrative operations within our company. The Marketing & Event Coordinator will play a pivotal role in ensuring the smooth functioning of our office, supporting various administrative tasks, and coordinating office procedures and resources. Working across our three portfolios (CBD Events, CBD Models and the CBD Store), no two days will be the same.

You will be an effective and empathetic communicator, willing to learn with a genuine passion for developing your skills and growing within the company. You must be a strong team player with exceptional interpersonal skills and excellentorganisational skills.

Event Support:

- Assist in all aspects of planning events, including researching locations, venues and activities
- Source themed gifting and event accessories.
- Source suitable suppliers and liaise with them to obtain quotes and provide appropriate event related
- information.
- Assist in drafting proposals and preparing budgets for clients
- Book flights as required and maintain accurate records for both flight itineraries and costs
- Assist in basic bookkeeping tasks such as processing supplier invoices for payment and entering receipts for reconciliation in Xero.
- Other event related tasks as required to support the Senior Event Manager and broader event team.
- Some attendance at events including associated travel will be required.
- Preparing call sheets and briefing documents for talent.
- Maintaining uniform inventory including wardrobe pulls, coordinating shipments with our warehouse and being responsible for timely return of uniforms from models
- Maintaining quality control over model wardrobe items to ensure all returned items are inbounded correctlyand maintained accordingly

Customer Service:

- Entering orders for the CBD Store team as required and following up with customers to provide updates on their order timelines
- Inputting tracking information against orders




- Assisting the team to source new products for the online stores and adhoc orders.
- Updating the online stores as required.

Communication and Coordination:

- Facilitate communication between the teams / portfolios.
- Ensure that existing systems and procedures are followed by both internal teams and external parties.
- Use templated documents to ensure consistency of Company branding.
- Ensure accurate completion and timely submission of projects, reports, timesheets and other documentation within specified timelines.

General:

- Maintain uniform cleaning schedule and inventory, and book couriers for the distribution and return ofuniforms for our talent division, CBD Models.
- Assisting with adhoc tasks as required.
- Manage day-to-day administrative tasks, including but not limited to answering phones, handling correspondence, booking couriers, managing schedules, and organising meetings.
- Punctual attendance at, and participation in meetings as required by the business.
- Ensure high professional standards of personal grooming and presentation.
- Interact with all colleagues, clients, and suppliers in a professional and positive manner to foster good rapport, promote brand and team spirit and ensure two way communications.

Skills / Experience

- Communicate effectively through quality written and verbal communication skills, including excellent spelling and grammar
- Thoroughness and attention to detail is essential
- Accurate keyboard skills, highly proficient in the use of technology (e.g. Microsoft Office, One Drive, Xero, etc)
- Self motivated with the ability to manage competing priorities and apply valuable judgement
- Demonstrate a sense of urgency with ability to meet critical deadlines
- Present a professional appearance in personal presentation, communication and correspondence.
- Demonstrate a commitment to teamwork and maintenance of a supportive work environment.

Qualifications

- Full training will be provided for all aspects of the role, including One Drive file sharing, Xero and Unleashed warehouse
- management system.
- Prior experience in a similar role is desirable but not essential.

📌 Marketing and Events Co Ordinator (Warriewood)
🏢 The CBD Group
📍 Warriewood