As our Marketing Coordinator, you will serve as the central operational link between practice leadership and our external digital specialists (SEO, Google Ads/PPC, Meta Ads, and web developers). You will also take hands-on ownership of our localized Google Business Profiles, CRM-driven campaigns, and direct B2B GP mail programs.

This is a flexible, 15-hour per week role. You will work primarily from home with occasional check-ins/work sessions at our up-to-date clinic/office suite in Chatswood, NSW.

Key Responsibilities

1. Digital Agency & Vendor Coordination

- Act as the daily liaison for external digital marketing agencies (PPC/Google Ads, Meta/Facebook/Instagram Ads, SEO, and web/IT developers).

- Track campaign timelines, deliverables, asset approvals, and monthly performance reports.

- Ensure clinic locations, operating schedules, pricing updates, and doctor profiles are accurately reflected across all ad campaigns and landing pages.

2. Local SEO & Google Business Profiles (GBP)
- Manage and optimise Google Business Profiles across our national network of clinic locations.

- Ensure strict NAP (Name, Address, Phone) consistency, update operating hours, upload fresh clinic photos, and coordinate promotional Google Posts.

- Monitor incoming Google reviews across all brands and ensure timely, professional responses.

3. B2B GP & Medical Outreach Program
- Coordinate and manage our quarterly GP Desk Pack mailing program to medical practices within our clinic catchments:

- Maintain clean, verified postal databases of local GP clinics.

- Coordinate printing and fulfillment of branded referral pads, doctor introduction letters, and clinical memos.





- Track outreach dispatch and monitor inbound GP referral patterns.

4. Multi-Brand Campaign Support
- Assist with campaign delivery and localized marketing collateral for HeartCheck Australia and Employfit (corporate wellness and B2B employer outreach).

- Assist with simple content updates across WordPress (Elementor) and our CRM/marketing automation platform (GoHighLevel) as needed.

About You

- Experience: 2+ years of experience in marketing coordination, digital marketing, or marketing administration (experience in healthcare, medical clinics, or multi-location services is highly regarded).

- Vendor Management: Confident liaising with digital specialists (SEO, Google Ads, Meta Ads, web developers) and holding teams accountable to briefs.

- Local Search Savvy: Practical experience managing and updating Google Business Profiles and local citations.

- Organization & Detail: Strong organizational and project management skills; ability to juggle tasks across multiple brands in a focused 10 hours per week.

- Communication: Excellent written and verbal communication skills with a professional, polished tone suitable for peer-to-peer medical communication.

- Location: Based in Sydney with the ability to attend our Chatswood office when required.

What We Offer

- Genuine Flexibility: Choose your hours across the week to suit your lifestyle, study, or other commitments.

- Hybrid Working: Convenient mix of remote work and a modern Chatswood office base.

- Autonomy & Impact: Work directly with the practice directors and business owners—no bureaucracy or red tape.

- Opportunity to Grow: Potential to increase hours as our national network and brand portfolio continue to expand.

📌 Marketing Coordinator (Chatswood)
🏢 Heartcheck Australia
📍 Chatswood