WE'RE HIRING!Administration Personnel Join the KoaHanii Disability and Mental Health Services Team!

Are you highly organised, detail-oriented and passionate about making a positive difference?

KoaHanii Disability and Mental Health Services is seeking a reliable, proactive and motivated Administration Personnel to join our growing team.

This role is ideal for someone who thrives in a busy office environment, enjoys supporting others and can confidently manage multiple administrative responsibilities while maintaining professionalism and confidentiality.

Position Details

- Position:Administration Personnel
- Hours: 38 hours per week
- Salary: $71577 Annually (Excluding Super)
- Schedule: Monday to Friday, 8:30 am – 4:30 pm
- Organisation: KoaHanii Disability and Mental Health Services

Key Responsibilities

Administration & Office Support

- Manage incoming phone calls, emails and general enquiries.
- Maintain accurate participant, employee and company records.
- Prepare documents, reports, meeting agendas and minutes.
- Monitor and follow up outstanding tasks and deadlines.
- Assist with invoicing administration, data entry and general office operations.

NDIS Administration

- Assist with participant documentation, service agreements and NDIS records.
- Organise appointments, referrals and stakeholder meetings.
- Follow up with service providers regarding reports, quotes and referrals.
- Maintain participant records, funding trackers and plan review reminders.
- Provide administrative assistance to the Support Coordination team.

Recruitment Onboarding

- Assist with recruitment advertisements, applications and interview scheduling.
- Maintain employee files,



qualifications and compliance documentation.
- Coordinate onboarding, induction requirements and staff documentation.
- Monitor expiring qualifications and follow up outstanding requirements.

What We're Looking For

We're looking for someone who has:

- Excellent organisational and time-management skills.
- Robust written and verbal communication skills.
- High attention to detail and accurate recordkeeping.
- Confidence using Google Business Suite, emails and online management systems.
- The ability to prioritise tasks and work independently.
- A professional, friendly and approachable attitude.
- A strong understanding of confidentiality and privacy.
- A proactive mindset and willingness to learn.
- Highly Desirable tertiary qualifications relevant to position

Experience in administration, disability services, NDIS or Support Coordination administration would be highly regarded.

Why Join KoaHanii?

At KoaHanii, we are committed to providing quality, person-centred disability and mental health services.

You'll be part of a supportive team where your organisational skills, initiative and commitment to quality administration will contribute to the smooth running of our services and the support we provide to participants and their families.

How to Apply

If you're organised, motivated and ready to make a difference, we'd love to hear from you!

Please submit your resume and a brief cover letter outlining your relevant experience and suitability for the role.

Join KoaHanii and be part of a team making a difference every day!

Pay: $71,577.00 per hour

Expected hours: 38.0 per week

Work Location: In person

📌 Administrative Personnel (Logan Village)
🏢 KOAHANII
📍 Logan Village