As a Legal Secretary, you will provide secretarial, clerical and administrative support to solicitors working across family law and estate planning matters. The role requires a good understanding of legal terminology, procedures and documents, along with strong organisational and communication skills. You will assist solicitors with diary management, correspondence, document preparation, court filing, client communication and the day-to-day management of legal files.

Benefits

- Supportive and collaborative team environment
- Opportunity to work alongside experienced family law and Wills & Estates practitioners
- Exposure to a broad range of legal matters
- Ongoing learning and professional development opportunities
- Opportunity to build a long-term career in legal support
- Professional workplace with a strong focus on teamwork and client service

Task & responsibilities

Coote Family Lawyers

As a Legal Secretary, you will provide secretarial, clerical and administrative support to solicitors working across family law and estate planning matters. The role requires a good understanding of legal terminology, procedures and documents, along with strong organisational and communication skills. You will assist solicitors with diary management, correspondence, document preparation, court filing, client communication and the day-to-day management of legal files.

Benefits

- Supportive and collaborative team environment
- Opportunity to work alongside experienced family law and Wills & Estates practitioners
- Exposure to a broad range of legal matters
- Ongoing learning and professional development opportunities
- Prospect to build a long-term career in legal support




- Professional workplace with a strong focus on teamwork and client service

Task & responsibilities

- Manage solicitor diaries, appointments, meetings and court dates
- Monitor and action incoming correspondence and emails
- Prepare, format and proofread legal correspondence, court documents and other legal material
- Assist with preparing briefs to counsel, court bundles, disclosure material and supporting documents
- File documents with courts, probate offices and other relevant bodies
- Maintain accurate and up-to-date electronic and hard-copy legal files
- Open, manage and close files in accordance with firm proceduresEnsure documents are correctly saved, named and maintained within the document management system
- Draft and prepare routine correspondence and emails for solicitor review
- Liaise with clients, barristers, courts, mediators and other external stakeholders
- Respond to client enquiries and provide administrative updates on matter progress
- Track filing dates, court deadlines and procedural requirements
- Manage incoming and outgoing mail, telephone calls and general correspondence
- Assist with billing information, timekeeping and preparation of accounts
- Provide support with trust account procedures where required




- Maintain confidentiality and comply with the firm’s privacy and professional obligations
- Provide general secretarial and administrative support to solicitors and the wider legal team

Qualification & experience

- 1-3 years of experience as a Legal Secretary, Legal Assistant or in a similar legal support role
- A Certificate III or IV in Legal Services, Business Administration (Legal), or a related qualification would also be advantageous.
- Experience supporting solicitors or other legal professionals
- Good knowledge of legal terminology, procedures and legal documents
- Experience with diary and appointment management
- Experience preparing, formatting and proofreading legal documents and correspondence
- Familiarity with court filing processes and procedural deadlines
- Strong file and document management skills
- Excellent written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to manage competing priorities and deadlines
- Proficiency in Microsoft Office, including Word, Outlook and Excel
- Fast and accurate typing skills
- Professional and confidential approach when dealing with sensitive client matters
- Ability to work independently and as part of a team
- Experience using legal practice management systems such as Affinity, LEAP or similar will be highly regarded.

About Company

Established in 2002, Coote Family Lawyers is a specialist Melbourne family law firm with offices in Camberwell, Melbourne CBD and the Mornington Peninsula. The firm has built a strong reputation for its expertise in family law and provides clients with practical, clear and compas

📌 Legal Administrative Assistant (Melbourne)
🏢 Coote Family Lawyers
📍 Melbourne