At Essence Project Management, we’re seeking an enthusiastic and organised Assistant Project Manager who is ready to begin or develop their career in project management.

You’ll bring a willingness to learn, robust communication skills and careful attention to detail. Joining our Sydney team, you will gain practical experience supporting projects across a range of different sectors.

About Essence

Essence Project Management is a vibrant, values-led consultancy that thrives on challenges, trust, and collaboration.

Founded in 2016 by James Joy and David Nicholas, Essence has grown to operate across Sydney, Newcastle, Brisbane and Melbourne, managing projects that make a genuine difference for people and communities.

Your new role

Working under the guidance of experienced project leads, you will learn how projects are planned, coordinated and delivered. You will provide practical support across projects and gradually take on greater responsibility as your skills and confidence develop. Your key responsibilities include:

- Coordinating day-to-day project administration activities, including scheduling meetings, maintaining action registers and facilitating communication between project teams and stakeholders.
- Maintaining and monitoring project schedules, budgets, milestones, registers and other key project records to support timely project delivery.
- Administering project contracts and maintaining accurate records of contractual notices, progress claims, variations and other relevant documentation.
- Preparing and updating project progress reports, presentations, meeting minutes and other documentation to assist with monitoring project performance and deliverables.
- Coordinating project quality assurance documentation and maintaining records to support compliance with project requirements and established procedures.
- Maintaining and monitoring project risk and issue registers,



tracking outstanding actions and escalating identified risks or delays to the Project Manager.
- Coordinating procurement administration activities, including preparing documentation, tracking procurement requirements and liaising with consultants, contractors and suppliers.
- Maintaining accurate project records and document control systems using project management platforms such as Aconex or Procore.
- Supporting the implementation of project management procedures, monitoring administrative workflows and coordinating with project teams to achieve project milestones and objectives.

A bit about you

- A qualification in property, project management, construction management or a related discipline.
- You are interested in developing a career in project management; 1+ years of industry experience is beneficial.
- You communicate clearly and enjoy building positive working relationships with colleagues, clients and suppliers.
- You are organised, dependable and comfortable managing several tasks with guidance.
- You have sound computer skills and are willing to learn new project and document management systems.
- You bring curiosity, initiative and a commitment to Essence’s values of honesty, excellence, accountability, respect and trust.

Why Join Essence?

At Essence, you’ll find more than a job – you’ll find a career that challenges and rewards you.

We offer:

- A collaborative, high-performing culture built on trust and respect.
- The chance to work on diverse, meaningful projects that shape communities.
- Commitment to sustainability, inclusion, and professional growth.
- Real opportunities to make your mark and progress your career.

Apply Now

Ready to take the next step in your career with a company that values excellence and integrity?

Apply with your CV and cover letter telling us why Essence is the perfect next move for you.

Pay: $80,000.00 – $90,000.00 per year

Work Location: In person

📌 Assistant Project Manager (Sydney)
🏢 Essence Project Management
📍 Sydney