The Company

Our client is a well-established organisation within the aged care sector seeking a capable and proactive Executive Officer to provide high-level support across governance, board administration and executive coordination.

This is a temporary assignment while a permanent search is conducted. The role has been created to provide dedicated support in an area currently being managed at CEO level, allowing senior leadership to focus on broader strategic priorities.

The Role

This position will play a key role in supporting the CEO, Board and sub-committees with governance and administrative responsibilities. A major short-term priority will be supporting preparations for the upcoming AGM, including coordinating member communications, preparing packs and ensuring all activity is managed accurately and professionally.

Key responsibilities include:

- Coordinating AGM preparation and member communications
- Preparing and distributing Board and committee packs
- Attending sub-committee meetings and taking accurate minutes
- Maintaining registers relating to Board members, key personnel and responsible persons
- Managing governance and compliance calendars, including tracking deadlines and issuing reminders
- Supporting Constitution and regulatory administration requirements
- Reviewing Board and committee papers for clarity, completeness and consistency prior to circulation
- Drafting and maintaining governance policies, procedures, charters and delegations
- Preparing regular governance reports for the Board and committees
- Maintaining controlled governance documents and records in approved systems
- Coordinating governance-related correspondence with external parties such as auditors, regulators and advisers
- Escalating risks, missed deadlines, incomplete records or governance discrepancies as required
- Providing fundamental executive support to the CEO, including shared diary management and general administrative coordination





This is a hands-on role suited to someone comfortable working across both governance and broader executive support duties.

Your Profile

The ideal candidate will be an experienced and self-sufficient executive support or governance professional who can work independently with minimal direction. You will bring strong judgement, excellent organisational skills and the ability to operate across a range of responsibilities, from high-level governance coordination through to day-to-day administrative tasks.

To be successful, you will demonstrate:

- Previous experience in executive support, board support and/or governance administration
- Strong minute-taking and meeting coordination capability
- Broad computer literacy and confidence using business systems
- The ability to manage competing priorities and strict deadlines
- Excellent written and verbal communication skills
- High attention to detail and discretion in handling sensitive information
- A flexible, practical attitude and willingness to support at all levels of the business
- The confidence to work autonomously and quickly build understanding of governance processes

This role will suit someone who enjoys variety, takes ownership of their work and is motivated by supporting strong governance practices in a collaborative workplace.

Reference Number: (60090-(phone hidden))

This is an on-site position.

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📌 Executive Officer - Governance (Mount Hawthorn)
🏢 Robert Half
📍 Mount Hawthorn