Our client is a specialist building services engineering consultancy. Their multidisciplinary team works on some of the country’s largest and most high-profile developments. They’re looking for a Part-Time Office Administrator.

About the role
This is a part time position of three days per week (Monday, Friday and one additional day to allow crossover with another part time administrator).

Working alongside an experienced Administrator, you’ll be the first point of contact for clients and visitors and a key support for the engineers, Directors and Project Managers.

Potential to start pre-Christmas.

Your responsibilities will include:

- Answering phones, directing enquiries and welcoming clients, visitors and contractors
- Keeping reception, meeting rooms and the kitchen tidy, stocked and ready for use
- Managing incoming mail, parcels and deliveries, and organising couriers
- Preparing, formatting and proofreading fee proposals, reports and correspondence
- Maintaining organised electronic filing systems and ordering office supplies
- Entering financial and administrative data in Xero and other systems
- Updating client records, allocating bills and expenses to projects,



and assisting with invoicing
- Flagging discrepancies or missing information for review

About you
You’re organised, approachable and keen to learn. To be successful, you’ll have:

- Strong verbal and written communication skills
- Good working knowledge of MS Office
- Exposure to Xero would be beneficial
- Strong organisational skills and a high level of attention to detail
- The ability to juggle multiple tasks and competing priorities
- A proactive attitude and a willingness to help wherever needed
- Discretion when handling confidential client and financial information
- Experience in the industry highly regarded (Engineering, Architecture, Construction)

How to apply
Please submit your CV and cover letter - stating your motivation for a part time role specifically and your availability. Please use the advert link.

We expect high volumes of applications for this role, so appreciate your patience as we review and respond to everyone.

For a list of our other vacancies, please visit our website www.aspectpersonnel.com.au

📌 Part time Administration Assistant (Melbourne)
🏢 Aspect Personnel
📍 Melbourne