Charles Hull Contracting is a proudly Western Australian, privately owned company with more than 60 years of experience in mining, civil construction and heavy haulage.

We have built a strong reputation for delivering projects safely and efficiently backed with an extensive fleet of modern earthmoving equipment and maintenance facilities. Our diverse operations include land clearing, haul road construction, topsoil and overburden removal, crushing and screening, mine site rehabilitation, and a wide range of earthworks services.

As our business continues to grow, we are seeking motivated and reliable individuals to join our team and offer the opportunity to be part of a respected company with a long history of success and a commitment to developing its people and the communities in which we work.

About the Role
Reporting to the Project Manager and Site Administration Manager, you will be responsible for providing reliable support across project records, personnel coordination, invoicing and accounts administration.

Responsibilities Include:
· Assist with project claims, cost tracking and other accounts-related administration.
· Coordinate employee timesheet processing and payroll administration activities.
· Manage project correspondence, emails, phone calls, internal and external mail, and document control.
· Process invoices for approval and submission to Accounts Payable, ensuring information is accurate and complete.
· Maintain accurate project records and documentation, with a strong focus on data integrity.
· Maintain employee leave records and assist with payroll and workforce administration queries.
· Coordinate with Human Resources regarding new starters and site-entry requirements.
· Support the Project Manager with calendar management,



appointments and project administration.

About You
To be successful in this role, you will have:
· Previous experience as a Site Administrator, Project Administrator or in a similar administration role, ideally within civil construction, mining, earthworks or a project-based environment.
· Strong accounts administration experience, including payroll, invoice processing, accounts payable support, cost tracking, claims or similar responsibilities.
· Experience using Pronto and myTrack, or similar software systems
· Advanced Microsoft Excel skills and proficiency across the Microsoft Office suite.
· Excellent attention to detail and a commitment to maintaining accurate records.
· Strong organisational, time-management and prioritisation skills.
· Explicit written and verbal communication skills.
· The ability to work independently while contributing positively to a broader project team.
· A proactive, practical approach to problem-solving and changing priorities.

Highly Regarded:
· Certificate III in Business Administration or a related qualification.
· Previous experience working on project-based sites.
· Knowledge of civil construction, earthworks or mining operations.

What We Can Offer:
· Supportive work environment with career development opportunities
· Be an integral part of the day-to-day operations with a respected contractor
· Competitive remuneration package - including Company vehicle
· Supportive work environment with career development opportunities

Apply Now
If you are an organised and capable administrator with strong accounts experience, advanced Excel skills, and experience using Pronto and MyTrack, we would welcome your application.
Charles Hull Contracting is committed to providing a safe, inclusive and respectful workplace.

📌 Site Administrator (Pinjarra)
🏢 Charles Hull Contracting Co P/L
📍 Pinjarra