This is a high-impact Executive Assistant opportunity supporting two senior executives, starting asap for 4 weeks, with the potential to be extended.
Acting as a trusted partner, you'll play a key role in keeping the leadership team organised and operating efficiently.
You'll manage complex diaries, coordinate travel and meetings, prepare documentation, and provide proactive support that allows senior leaders to focus on their strategic priorities.
This role would suit a highly organised, proactive and confident Executive Assistant who enjoys working with senior stakeholders, thrives in a fast-paced environment and is comfortable taking ownership and working autonomously.
Key Responsibilities
Provide high-level Executive Assistant support to two senior executives
Manage complex and constantly changing diaries, calendars and meeting schedules
Coordinate domestic and international travel, including flights, accommodation, itineraries and logistics
Prepare meeting agendas, presentations, briefing packs and other executive documentation
Manage correspondence, emails and communications on behalf of senior leaders
Coordinate internal and external meetings, including room bookings, catering and stakeholder management
Build strong relationships with internal teams and external stakeholders
Manage expenses, credit card reconciliations and invoice processing
Assist with leadership meetings,



team events, off-sites and ad hoc projects
Act as a trusted point of contact, handling confidential and sensitive information with discretion
Provide light-touch administrative support to the wider team and assist with the smooth running of the office
About You
Proven experience as an Executive Assistant supporting senior executives
Strong diary management and complex travel coordination experience
Exceptional organisational and time management skills
Ability to confidently manage competing priorities in a fast-paced environment
Proactive, solutions-focused approach with excellent attention to detail
Strong written and verbal communication skills
Professional, confident and comfortable engaging with stakeholders at all levels
Robust Microsoft Office and systems experience
Ability to work autonomously while remaining highly collaborative
Warm, approachable and team-oriented, with a genuine willingness to support those around you
The Opportunity
This is a fantastic opportunity to join a caring and established business, working closely with a genuinely supportive and inspiring leader.
You'll have the opportunity to take ownership, build strong relationships across the business and play a valued role within the senior leadership team.
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📌 Executive Assistant 1:2 (Sydney)
🏢 Mars Recruitment
📍 Sydney