Job DescriptionJob DescriptionAn exciting opportunity for an experienced Executive Assistant to step into a broad and influential role supporting senior executives while taking ownership of the smooth day‐to‐day operations of a professional national organisation.Your new companyThis established national member‐based organisation represents a diverse and highly regarded industry across Australia and Current Zealand.
With its head office based in Canberra and employees working across multiple locations, the organisation offers a collaborative, professional and supportive environment with a strong focus on delivering value to its members.Your new roleAs the Executive Assistant & Operations Manager, you will provide high‐level, proactive support to the CEO and COO while playing a key role in coordinating the organisation's day‐to‐day operations.
Acting as a central point of coordination across the leadership team and broader organisation, you will manage competing priorities, anticipate executive requirements and ensure significant matters are followed through efficiently.ResponsibilitiesProviding proactive executive support to the CEO and COOManaging complex diaries, meetings, scheduling and executive prioritiesMonitoring executive correspondence and coordinating responses and follow‐up actionsPreparing executives for meetings and ensuring relevant information and documentation is availableCoordinating executive workflows and communication across the leadership teamProviding administrative and travel support to the Chair as requiredOverseeing the smooth day‐to‐day running of the Canberra officeManaging and supporting the Administration OfficerCoordinating general enquiries,



team communications and administrative requirementsSupporting internal SharePoint and CRM administrationActing as the internal liaison for routine IT and systems mattersMaintaining IT asset records and coordinating approved equipment requirementsSupporting broader operational priorities across the organisationWhat you'll need to succeedYou will be an experienced Executive Assistant or senior executive support professional who enjoys working in a busy environment where no two days are the same.
You will bring:Demonstrated experience providing high‐level support to senior executivesStrong diary, inbox and workflow management capabilitiesExcellent organisational skills with the ability to manage competing priorities and deadlinesConfidence managing up and anticipating the requirements of senior executivesStrong written and verbal communication skillsThe ability to build effective relationships with senior leaders, colleagues and external stakeholdersExperience coordinating agendas, minutes and follow‐up actionsStrong Microsoft Office skills with exposure to SharePoint and CRM systemsA proactive, solutions‐focused approach and willingness to get involved across the organisationExcellent judgement, discretion and attention to detailThe confidence to work autonomously and make decisions when requiredYou will be someone who genuinely enjoys being the person who keeps things moving.
You will be approachable, highly organised and comfortable balancing executive support with broader operational responsibilities.What you'll get in returnThis is an opportunity to take on a varied and trusted position with significant exposure to senior leadership.
You will work closely with the CEO and COO while becoming an important coordination point across the organisation.The breadth of the position provides an prospect to move beyond traditional executive support and develop further experience across people coordination, office operations, systems and organisational administration.
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📌 Part-Time Assistant Manager | Shellharbour | House (Canberra)
🏢 Global Retail Brands Australia
📍 Canberra