Shellabears is an established Cottesloe real estate agency, trusted to sell and manage our clients' properties for over 100 years!

About the role

This is an Executive & Personal Assistant role supporting our Chairman / Lead Sales Representative within Shellabears Real Estate.

Key responsibilities
Manage the calendar, meeting scheduling, and travel bookings
Triage and prioritise emails and correspondence; draft routine replies on the Chairman / Lead Sales Representative's behalf
Prepare briefing notes, agendas, and materials ahead of meetings
Coordinate with external parties (solicitors, accountants, bank contacts)
Maintain and update Vault CRM - contacts, action lists, listings, and marketing tasks
Prepare property marketing materials and listing/contract documentation
Liaise with vendors, buyers, tenants, and other agents on transaction admin




Maintain the investor/distribution contact database and keep records current
Assist preparing investor communications and offer documentation - with care around wholesale/sophisticated investor eligibility requirements
Manage filing, document control, and record-keeping

About you
3+ years' experience as a PA or EA, ideally within real estate, property, or financial/skilled services
Excellent written communication and robust attention to detail
Comfortable handling confidential financial and investor information with discretion
Proficient in Microsoft 365 (Outlook, Word, Excel); experience with Vault CRM or a similar real estate CRM highly regarded (training available)
Able to manage competing priorities autonomously in a small-team setting

Contact us today!

📌 Pa / Ea Real Estate Cottesloe
🏢 Shellabears Real Estate
📍 Cottesloe