Key responsibilities Primary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support across a variety of complex issues to support a Partner and/or Senior Fee Earners to achieve client and organisational objectives.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

Executive level support to Partners and Senior Associates

Superior time management to complete tasks efficiently

Inbox and email management, high volume distribution of correspondence with outstanding attention to detail

Diary management, including organising internal and external client meetings and arranging flights and accommodation

Act as the Partner’s point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner’s time

Prepare, coordinate and review high level communication including correspondence and advices

Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion

Monthly billing, including ensuring that client SLA's and specific billing requirements are followed





Attending to client and matter queries, including managing the process of opening recent clients and matters, through to closure of a matter

Capturing and recording fee earner business development activities and liaising with clients

Ability to develop excellent working relationships with external/internal clients

All other ad hoc duties as required.

Client and matter

Attending to client and matter queries

Assisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filing

Downloading and saving documents and saving as per naming guidelines

Liaise with internal and external clients, assisting with queries and directing as appropriate providing a skilled and friendly level of service at all times

Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and bibles

Liaising with third parties.

Finance

Process third party invoices and disbursements

Compile and prepare fee earner expenses

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📌 Executive Assistant Perth (Australia)
🏢 ClydeClasis Singapore Pte.
📍 Australia