This role encompasses project administration, office and accounts administration, and estimation support for a construction or project-based organisation.

Key responsibilities

Project Administration:
Keeping the project register current with the correct scheduling and information.
Keeping the estimation register current, with the correct information.
Completing project SWMS and issuing to clients and saving in project folders.
Keeping project folders current with site safety and subcontractor documents.
Liaising and supporting site teams as needed.
Requesting and issuing shopdrawings as required for projects.
Check plant prestart for equipment defects and update defect register and assist with closing out defect items.
Onboarding company and employees for projects.
Booking accommodation for workers for projects.
Ordering PPE, materials and supplies required for project.
Visiting projects, write up case studies and keep LinkedIn profile up to date with current and recently completed projects.





Office/Accounts Administration:
Check invoices confirm pricing/PO's reflect the invoice.
Load invoices into MYOB.
Raise and issue invoices with subcontractor statements and supporting documents.
Reconciling fuel dockets and expenses to the credit cards.
Requesting and completing supplier application forms.
Keeping vehicles, plant and equipment service register up to date.
Assisting estimator with pricing of projects, request loadings schedules etc.
Support estimator, chase quotes, filing tender documentation in the appropriate folders.

About you
Experience with project administration and documentation management
Proficiency with accounting software such as MYOB
Ability to manage multiple administrative tasks and priorities
Robust organisational and filing skills
Capability to liaise effectively with site teams and external parties
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📌 Project / Office Administrator Sydney
🏢 Impact Group NSW
📍 Sydney