Job Task Analysis - Executive Assistant.PDF
Executive Assistant to Executive Leadership Team
Temporary part time (15 Month tenure)
Collaborative and supportive team environment
Band 6 $100,****** - $110,****** per annum pro rata (dependent on experience) plus superannuation
The role
We are seeking an experienced Executive Assistant to be part of the Executive Services Team two days per week. The Executive Services Team supports five Executives, the Office of the CEO and the Office of the Mayor and Councillors.
The Key role of this position is to provide high level executive support and assistance to two Executive Leadership Team Members.
Reporting to the Team Leader Executive Services, your role is to:
Provide high quality, proactive executive assistance to two Executive Leadership Team Members.
Provide support and assistance as required to other Executive Leadership Team members, Mayor and Councillors and Team Leader Executive Services.
Support the Executive Leadership Team in the preparation, review and approval of Council reports, including monitoring and updating Council's Meeting Planner.
Provide proactive support to the Executive Leadership Team, anticipating needs, conducting research, analysing data, preparing reports and accurately managing agendas and minutes.
Diary management and forward planning for two Executive Leadership Team members.
About you
Our ideal candidate will thrive in a team environment, be collaborative, proactive and a forward thinker, with the highest level of professionalism.
We are looking for someone with:
Demonstrated ability to excel in a job-share arrangement, ensuring continuity, collaboration, and exceptional executive support through effective communication and teamwork
Ability to build relationships with internal and external stakeholders
Highly organised, meet deadlines and manage conflicting priorities
Advance skills in Microsoft Office applications
Work to the highest level of discretion
Enquiries:
For any inquiries about the position,



please contact Jodie Price, Team Leader Executive services ******
For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at ******
About Kingston
Kingston Council's collective focus is on delivering exceptional service that achieves our vision and meets community expectations.
We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.
Why you'll love working for us?
Flexible Work Options, including remote and work flexible work hours
Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
Learning and development opportunities through professional development programs
Access to accrued day off every four weeks (Full-time employees only)
Salary Packaging
Purchase leave options
Study/development assistance
Discounted gym memberships
16 weeks paid parental leave for both primary and partner carers
Employee Assistance Programs (EAP)
Close to Public transport
Free Onsite parking
For further information visit our website Join our team - City of Kingston
Kingston City Council is an equal chance employer, committed to reconciliation and being a child safe organisation.
We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.
Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.
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📌 Executive Assistant (Melbourne)
🏢 Kingston City Council
📍 Melbourne