At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately **** strong professional team. Our people thrive in an entrepreneurial and culturally-diverse workplace, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Project Administrator | Defence Programs
Melbourne, VIC
Support Projects That Matter
At World Fuel, we deliver innovative fuel and energy solutions that support critical operations around the world. As part of our Defence Solutions business, we partner with the Australian Defence Force (ADF) to develop and deliver safe, sustainable, and deployable energy solutions that support defence readiness across Australia and the Indo-Pacific region.
We're looking for an organised and proactive Project Administrator to join our Melbourne team and support the delivery of Joint Project ****, a major Australian Defence capability program modernizing deployable fuel infrastructure for the Australian Defence Force. This is an excellent opportunity for someone with project administration, document control, engineering, construction, or defence industry experience who enjoys working in a collaborative, fast-paced environment and wants to contribute to meaningful, high-profile projects.
Why Join Us?
Be part of projects supporting the Australian Defence Force
Work alongside experienced commercial, project management, and engineering professionals




Exposure to complex engineering and infrastructure projects
Join a global organisation with opportunities for career growth
Collaborative and supportive team environment
Melbourne-based role with a stable and growing business
About the Role
Reporting to the Commercial Manager, you'll provide project administration and document management support across our Commercial, Project Management, and engineering teams.
You'll play a critical role in ensuring project documentation is accurate, organised, compliant, and accessible throughout the project lifecycle.
What You'll Be Doing
Project Documentation & Control
Manage the receipt, distribution, storage, and retention of project documentation
Maintain document registers and tracking systems
Process incoming and outgoing project correspondence
Support engineering drawing and document management activities
Ensure document control procedures are followed and identify process improvements
Project Administration
Support project managers and technical teams with administrative activities
Prepare reports, registers, meeting documentation, and presentation materials
Assist with project reporting and document submissions
Maintain confidential records and project files




Coordinate and track deliverables from suppliers, subcontractors, and customers
Systems & Compliance
Create and maintain asset documentation within document management systems
Support compliance with project and contractual documentation requirements
Monitor document status and submission schedules
Assist with continuous improvement initiatives across project administration processes
What We're Looking For
Essential Experience
5+ years' experience in project administration, document control, project support, or a similar role
Experience supporting engineering, defence, construction, infrastructure, or technical projects
Strong organisational skills and attention to detail
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook
Desirable Experience
Experience using document management systems such as SharePoint, IBM Maximo, Aconex, TeamBinder, or similar platforms
Experience supporting defence-related projects
Understanding of engineering drawings and technical documentation
Experience working with subcontractors and project delivery teams
What Will Make You Successful
Highly organised and detail-oriented
Proactive and resourceful
Able to work independently and as part of a team
Comfortable working with confidential information
Passionate about supporting successful project delivery
Someone who enjoys bringing structure and organisation to complex projects
World Fuel Service
#J-*****-Ljbffr

📌 Project Adminstrator - Defence Programs (Melbourne)
🏢 Wfscorp
📍 Melbourne