Private Office | Melbourne CBDRemuneration paid in line with experience | Full-time PermanentExecutive Assistant 1:1 to the Managing DirectorThe OpportunityA rare opportunity exists for an experienced Executive Assistant to support a busy Managing Director within a dynamic private office environment.
This is a high-trust role where you will operate as a true right hand, managing complex priorities across business, personal and family commitments.
Based in Melbourne's CBD, this position requires exceptional organisation, sound judgement and the ability to stay two steps ahead in a fast-moving environment.
You will play a pivotal role in ensuring the executive's time, commitments and operations run seamlessly.
This is a full-time, permanent position working in-office five days per week.The ResponsibilityThis role will see you providing high-level executive support across a broad scope of responsibilities, requiring strong prioritisation, discretion and adaptability.
Key responsibilities include:Acting as a trusted gatekeeper, screening and prioritising incoming correspondence, requests and enquiriesPreparing high-quality presentations, reports, briefs and meeting documentationConducting research and compiling information to support meeting preparation and decision-makingCoordinating meetings including agendas, papers, logistics and accurate minutesBuilding and maintaining professional relationships with key stakeholdersManaging expenses and supporting financial administration tasksDiary & Travel ManagementProactively managing a complex and ever-changing diary across business and personal commitmentsCoordinating domestic and international travel including flights, accommodation, visas and ground transportPreparing detailed itineraries and travel packsManaging last-minute travel changes and disruptionsOperations,



Property & Personal SupportSupporting the management of residential properties, coordinating suppliers and maintenanceLiaising with trades, cleaners and service providersProviding high-level personal assistance including coordinating appointments, travel and eventsManaging personal expenses, frequent flyer programs and key personal administrationSupporting household operations and family logistics where requiredThe ExpertiseTo succeed in this role, you will be a highly organised and proactive Executive Assistant who thrives in a fast-paced, high-trust workplace.
You will bring:Previous experience in a similar Executive Assistant role supporting a senior executiveExceptional organisational and time management skillsStrong written and verbal communication skillsIntermediate to advanced Microsoft Office skillsExcellent attention to detail and problem-solving abilityThe ability to work autonomously while managing competing prioritiesA proactive, solutions-focused mindsetAbsolute discretion, professionalism and confidentialityYou will be someone who enjoys operating behind the scenes, anticipating needs before they arise and ensuring every detail is managed to the highest standard.The Next StepIf you are a highly capable Executive Assistant looking for a role where you can operate as a trusted partner to a senior executive, we encourage you to apply.About Assistant SydneyHere at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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📌 Executive Assistant | Private Office | Melbourne Cbd
🏢 Assistant Sydney
📍 Melbourne