Job Description

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Company :

Hastings Deering (Australia) Ltd/n

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Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

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Hastings Deering is currently looking for an Administrator to join our team in Toowoomba. This is a Permanent Full Time position working Monday – Friday.

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Who are we and why work with us?

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Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

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/n We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua Recent Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

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When you join our team at Hastings Deering, you’ll benefit from:

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- Competitive Salary & Security – A rewarding salary package with yearly reviews, along with a range of benefits designed to support your health, well-being, and financial security.

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- Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.

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- Stable & Long-Term Career – Benefit from the security of a stable, long-term position at Hastings Deering, offering you peace of mind and the chance to build a rewarding career.

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- Innovation & Improvement – We drive continuous improvement through dedicated initiatives, foster inclusivity with gender/culture work groups and embrace technological advancements to stay at the forefront of our industry.

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- Global Opportunities – Access to growth opportunities at a regional, national,



and international level through our global Sime network.

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- Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.

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- Team & Culture – Join a tight-knit team where collaboration thrives, with regular staying connected lunches, team BBQs, and an active social group that fosters a positive and engaging work environment.

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- Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.

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About the Role

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Hastings Deering is currently looking for an Administrator to join our team in Toowoomba. This is a Permanent Full Time position working Monday – Friday.

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As an Administrator, some of your responsibilities may include:

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- Build and maintain strong relationships with key customer accounts, delivering exceptional customer service and support.

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- Process credit returns, COD (Cash on Delivery) transactions, and customer credits accurately and in line with company procedures.

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- Maintain accurate cash sales records and manage non-trade purchase orders (POs).

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- Coordinate and manage parts backorders, ensuring timely communication and resolution.

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- Support inventory management and parts tracking through internal systems, including Microsoft Dynamics and PCC.

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- Monitor orders, stock levels, and transactions to ensure accurate records and effective operations.

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- Liaise with customers, suppliers, and internal departments to facilitate smooth business operations.

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- Provide general administrative and operational support to maintain workflow efficiency.

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About You

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A successful teammate will have experience in:

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- Proven administrative work history with demonstratable experience.

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- A strong focus on teamwork and customer service delivery

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- Desired experience in an administrative position within a rapid-paced environment, efficient data entry skills and high attention to detail are essential.

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- Ability to work with management and staff to assist in the delivering of required outcomes.

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- Effective time management skills, along with well-developed (verbal and written) communication skills.

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- Be able to show initiative, solve problems and make decisions.

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- Understanding of job workflow and SIP processes

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- Qualifications in Business/Office Administration (desirable)

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- Experience and knowledge of advanced MS office package, ERP and AX Business Systems

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Interested? Here’s What’s Next:

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If you’re interested in growing your career with a large OEM, we’d love to hear from you!

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Apply Now – click the button below.

Enquiries: 1300 071 618

Contact: Alex Kostowski – Talent Acquisition Partner

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Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.

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📌 Administrator (Toowoomba)
🏢 Sime Motors
📍 Toowoomba