About Norton White

Norton White is Australasia’s leading specialist aviation and transport law firm, consistently recognised for excellence in both domestic and international law firm reviews. We advise major airlines, aircraft operators, and insurers across Australia, the Pacific, and globally, as well as clients in the maritime, logistics, and tourism sectors.

The firm traces its origins to one of the first legal practices established in Sydney in 1818, and today operates from offices in Sydney and Melbourne.

The Role

We are seeking an experienced Legal Administrator to join our Sydney office and provide administrative support to partners and lawyers within our firm.

This is a diverse role suited to someone who enjoys working in a professional services workplace and who can manage multiple responsibilities across legal administration, accounts support, marketing coordination and general office management.

Please note that this role is an administrative position rather than a paralegal role.

Key Responsibilities

- Provide administrative support to partners and lawyers including diary and email management, client correspondence, document preparation and travel coordination

- Answering incoming calls and redirecting queries as required

- Provide general administrative and accounts support including preparing and issuing client invoices and managing billing queries

- Maintain client and matter files, document management systems and firm databases, ensuring records are accurate and well organised

- Billing processes including drafting, preparing and finalising invoices, sending invoices to clients and handling invoice related queries, entering disbursements and liaising with the accounts team





- Assist with KYC and compliance checks and administrative searches including PPSR and International Registry matters

- Assist with preparation of tenders, capability statements and marketing materials

Selection Criteria / Required Skills & Experience

Essential:

- Prior experience (ideally 2+ years) in legal administration, preferably within a law firm, legal department environment or professional services

- Demonstrated ability to manage multiple tasks, prioritise effectively and deliver accurate work under pressure

- Strong knowledge of MS Office (Word, Outlook, Excel) and Adobe Acrobat

- Excellent written and verbal communication skills, high attention to detail and professional client-facing manner

- Willingness to assist across a range of administrative and office tasks

- A positive, can-do attitude with a willingness to learn new systems

- Punctual, reliable and responsible

- Ability to handle confidential information with discretion and integrity

- Typing speed of 60wpm plus

Desirable:

- Proven experience supporting lawyers (senior partners, legal teams) in a fast-paced setting

- Sound understanding of legal practice administration requirements (file management, conflict checks, billing/disbursements, documentation)

- Experience with legal billing processes and familiarity with legal practice management/document‐management systems including Practice Evolve (PE)

- Diploma or certificate in Legal Studies, Office Administration or similar qualification

What We Offer

- Working within a professional and supportive team environment ideal for an experienced administrator seeking work–life balance

- A competitive salary

- Opportunity to contribute to the ongoing development and success of a respected boutique practice

- A role offering both autonomy and variety

Interested and experienced candidates, please forward your CV to Tyarne Parker at ••••@nortonwhite.com.

📌 Legal Administrator (Sydney)
🏢 Norton White
📍 Sydney