About the Role

Liveable Group is seeking an experienced and reliable Administration & Scheduling Manager to provide administration and scheduling support across Qualified Tree Surgeons and Commercial Pest Management.

This is a varied role combining customer service, job scheduling, quoting, invoicing and office administration. You will be a key point of contact for customers, field employees and management, helping ensure jobs are coordinated, customers are kept informed and day-to-day operations run smoothly.

This position would suit someone who takes ownership of their work, communicates confidently and uses sound judgement to help keep day-to-day operations running smoothly.

Would suit someone looking for 3 full days work per week or 5 days with less hours, school hours as an example.

Key Responsibilities

- Respond to customer enquiries by phone and email, providing professional and helpful service

- Liaise with customers to confirm bookings, timing and service requirements

- Schedule, coordinate and adjust daily jobs across multiple field teams

- Prepare and follow up quotes, bookings and job confirmations

- Assist with invoicing and job-related administration

- Maintain accurate customer records, job notes and scheduling information

- Monitor shared inboxes and ensure enquiries and actions are followed through

- Keep customers, field employees and management informed of relevant changes and updates

- Provide general administrative and operational support across both businesses

- Follow tasks through to completion accurately and on time

- Identify missing information, ask the right questions and escalate matters when required

About You

You are an experienced administrator, scheduler or service coordinator who is organised,



dependable and comfortable taking responsibility for your work.

You will bring:

- Previous experience in administration, scheduling or service coordination

- Strong organisational skills and attention to detail

- Professional written and verbal communication skills

- Confidence managing competing priorities and changing schedules

- Practical problem-solving skills and sound judgement

- A reliable and accountable approach, with strong follow-through

- The ability to work independently and determine appropriate next steps

- Confidence learning and working across different business systems

- Confidence using Microsoft 365 apps, including Outlook, Teams, Word and Excel

- A genuine interest in finding a stable, long-term position

- Experience in trades, maintenance, pest management, arboriculture, logistics or another field-service industry will be highly regarded.

- Experience with Xero, Jobber, ServiceM8 or comparable systems would be advantageous but is not essential.

What We Offer

- Stable, full-time permanent position with two long-established local businesses

- Competitive salary based on your experience, skills and the level of responsibility you can confidently undertake

- Varied and rewarding work with genuine responsibility and autonomy

- The opportunity to make a meaningful contribution and become a trusted member of the team

- Supportive team with a down-to-earth culture that understands family and personal commitments

- Flexibility for occasional personal and family commitments, where practical and with appropriate notice

- Professional development and the option to expand your responsibilities over time, if that interests you

- Support and guidance to help you learn the businesses, systems and ways of working

- Free on-site parking

📌 Administration and Scheduling Officer - Part Time (Osborne Park)
🏢 Professional Tree Surgeons
📍 Osborne Park