About Us

Butler Settineri is an established accounting and tax practice with a strong reputation for quality advice and long-term client relationships. Our Administration team supports a diverse client base, and we are seeking an experienced and highly organised Administration Assistant to join us. We are looking for a candidate who is naturally curious, solution-focused and cooperative, and who wants to contribute to the strong team culture we have built.

About the Role

Reporting to the Practice Manager, this is a varied role providing day-to-day administrative support within the practice. You will help manage client correspondence, meetings, compliance requirements and competing priorities, while providing reliable support to the Partners. You will also liaise regularly with clients and other external parties, so professionalism, discretion and strong communication skills are important.

The successful candidate will be someone who can anticipate what needs to be done, take ownership of tasks and follow matters through to completion.

Key Responsibilities

- Providing administrative support to the Partners, including managing appointments, correspondence and meetings

- Handling client correspondence, responding to routine enquiries and coordinating information and document requests

- Managing ATO correspondence, liaising with the ATO on client matters and assisting with the preparation, coordination and lodgement of ATO documents

- Managing ASIC compliance administration, including preparing and lodging ASIC forms and maintaining corporate records

- Preparing, collating and issuing tax and superannuation compilation documents and associated client correspondence

- Coordinating client onboarding and maintaining accurate and up-to-date client information

- Arranging internal and external meetings, including invites, meeting rooms,



agendas and follow-up actions where required

- Providing general administrative and project support to the Partners and broader team

- Assisting the administration team and undertaking reception duties as required

- Handling confidential and sensitive information with discretion

About You

- Our ideal candidate is someone who:

- Has demonstrated experience as an Administration Assistant or similar administrative support role

- Manages multiple priorities and deadlines with ease

- Takes a proactive, systematic approach to tasks

- Has excellent attention to detail and strong written communication skills

- Communicates confidently and professionally with clients, Partners and colleagues

- Is comfortable working independently and taking ownership of tasks

- Is proficient in Microsoft Office, particularly Outlook, Word, Excel and Teams

- Is adaptable, resourceful and willing to assist wherever required

Desirable

- Previous experience working in an accounting, legal or other professional services practice

- Experience supporting Partners, Directors or senior executives

- Experience using practice and document management systems such as FYI, Xero XPM and BGL

What We Offer

At Butler Settineri, we are committed to creating a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer:

- A full-time role in our modern Subiaco office

- Adaptable hybrid working arrangements

- Ongoing learning and development opportunities with pathways for career development within the practice

- A supportive and collaborative team environment within a respected practice

- Fun team-building days and staff events organised by our social club

If you are a highly organised Administration Assistant who enjoys supporting others, taking ownership and keeping things running smoothly, we would love to hear from you!

📌 Administration Assistant (Subiaco)
🏢 Butler Settineri
📍 Subiaco