Administration Support Officer

Permanent | Victoria

About the role

WISE Workplace is seeking an experienced and highly organised Administration Support Officer to join our team on a permanent basis.

This is a hands-on, high-level administration role providing support across our workplace services operations. You’ll work closely with our Practice Leads, investigators and broader team to help ensure matters are established accurately, documentation is professionally prepared, deadlines are monitored and day-to-day administrative processes run smoothly.

The position supports workplace investigation matters across their service delivery lifecycle, where accuracy, responsiveness, confidentiality and attention to detail are particularly important.

Why join WISE Workplace?

At WISE Workplace, our purpose is to provide clients with timely, reliable, accurate and independent information that supports well-informed decision-making. Our values centre on making a difference, challenging ourselves, communicating honestly, working as a team and caring about the people we work with.

This is an opportunity to join a skilled and cooperative setting in a role where solid administration genuinely makes a difference to the quality and efficiency of our services.

What you’ll be doing

Your responsibilities will include:

- Providing high-level administrative support to the Workplace Services team

- Setting up and maintaining new matters in our case management system

- Preparing and formatting proposals, correspondence, reports and other documentation

- Coordinating administrative requirements for new and ongoing matters

- Monitoring administrative workflows, deadlines and outstanding actions

- Monitoring email admin inbox

- Assisting with the administrative processing and quality checking of investigation reports

- Maintaining accurate case,



financial and workflow records

- Processing client and contractor invoices

- Assisting with case audits and compliance administration

- Liaising with clients on routine administrative matters and ensuring enquiries are directed appropriately

- Providing administrative support to Practice Leads and investigators

- Identifying administrative issues or potential delays and escalating these appropriately

- Supporting improvements to administrative processes and systems

About you

This role would suit an experienced administration professional who enjoys being across the detail and providing dependable support in a busy professional environment.

You’ll ideally bring:

- Strong high-level administration experience

- Excellent organisation and time-management skills

- A high level of attention to detail and accuracy

- Strong written and verbal communication skills

- Confidence preparing professional correspondence and documentation

- The ability to manage competing priorities and deadlines

- Strong computer and systems skills

- The ability to work independently while also being a collaborative team member

- Sound judgement and discretion when handling sensitive and confidential information

- A proactive, practical approach to problem solving.

If you’re an experienced administrator who takes pride in being organised, dependable and one step ahead, we’d love to hear from you.

As part of our recruitment process, shortlisted candidates may be required to complete practical, real-time administration tasks or assessments designed to demonstrate the skills required for the role.

Please submit your application to ••••@wiseworkplace.com.au. For further information, please contact Janet Costa, Corporate Services Manager on 04•• ••• 320 or review our website at www.wiseworkplace.com.au

📌 Administration Support Officer (Melbourne)
🏢 Wise Workplace
📍 Melbourne