Accounts Payable & Vehicle Costing Officer

Western Toyota | Guildford, NSW | Full-Time

About the Role

Western Toyota, part of the Suttons Group, is seeking a motivated and detail-oriented Accounts Payable & Vehicle Costing Officer to join our Administration team.

Reporting to the Financial Controller, this is a varied, hands-on position that goes beyond traditional accounts payable duties. You will be responsible for creditor management, vehicle deal processing, account reconciliations and supporting the day-to-day financial operations of two dealerships.

We are looking for a reliable and proactive individual who takes ownership of their work, demonstrates strong attention to detail and can effectively manage competing priorities in a fast-paced dealership environment.

Recent graduates with relevant qualifications and a willingness to learn are encouraged to apply.

Key Responsibilities

Accounts Payable & Creditors Management

- Process supplier invoices accurately and in accordance with company policies and procedures.
- Ensure appropriate management authorisations are obtained before processing invoices.
- Prepare and manage weekly, fortnightly and monthly creditor payment runs for two dealerships.
- Ensure supplier payments and prompt payments are processed accurately and within required deadlines.
- Reconcile supplier statements and investigate discrepancies, outstanding invoices and billing issues.
- Maintain accurate supplier records and a clean, up-to-date creditors database.
- Liaise professionally with suppliers, departmental managers and internal stakeholders to resolve queries promptly.

Vehicle Costing & Account Reconciliations

- Process and cost vehicle sales deals accurately and within required deadlines.
- Review vehicle deal documentation to ensure completeness, accuracy and compliance with company procedures.




- Liaise with other departments outside of Administration teams to resolve outstanding documentation and costing discrepancies.
- Perform regular reconciliations of relevant general ledger and control accounts.
- Investigate and resolve reconciliation discrepancies in a timely manner.
- Assist with month-end accounting processes and ensure transactions are processed within reporting deadlines.

General Administration & Compliance

- Process and follow up on toll notices, traffic infringements and penalty notices.
- Maintain accurate financial records and supporting documentation.
- Provide general administrative assistance, including occasional reception relief when required.
- Maintain strict confidentiality of financial, customer and organisational information.
- Comply with company policies, Standard Operating Procedures (SOPs), applicable TFL standards and workplace health and safety requirements.
- Undertake other reasonable duties as directed by management.

Skills & Experience

- Solid attention to detail and commitment to accuracy.
- Sound understanding of basic accounting and accounts payable principles.
- Proficiency in Microsoft Office, particularly Microsoft Excel.
- Excellent organisational and time management skills, with the ability to meet competing deadlines.
- Strong analytical and problem-solving skills, particularly when investigating discrepancies.
- Effective written and verbal communication skills.
- Ability to work independently, take initiative and be accountable for assigned responsibilities.
- A positive,



flexible and team-oriented attitude with a willingness to assist across different areas of the business.

Highly Regarded

- Previous experience in accounts payable, bookkeeping or accounting.
- Experience in account reconciliations and month-end processing.
- Vehicle costing or automotive dealership accounting experience.
- Experience using automotive Dealership Management Systems (DMS), particularly REVNext, TUNE or Pentana, is highly regarded.
- Familiarity with other accounting or financial management systems.
- Previous automotive industry experience is preferred but not essential. Training will be provided for dealership-specific processes.

About You – To Succeed in This Role

To succeed in this role, you will be someone who:

- Holds full, unrestricted working rights in Australia and is legally entitled to work full-time without employer sponsorship.
- Takes ownership of tasks and follows them through to completion.
- Consistently produces accurate work and pays attention to the finer details.
- Can prioritise effectively and remain organised during busy reporting periods.
- Communicates confidently and professionally with suppliers, colleagues and management.
- Demonstrates initiative and a willingness to investigate and resolve issues.
- Is adaptable and comfortable assisting with different responsibilities when required.
- Embraces the Suttons Group's P.R.I.D.E. values — Professional, Responsive, Innovative, Dependable and Exceptional.

Why Join Western Toyota?

- Join an established dealership backed by the Suttons Group.
- Enjoy a varied accounting role with responsibilities beyond traditional accounts payable.
- Gain exposure to vehicle costing, account reconciliations and broader dealership operations.
- Work within a collaborative Administration team.
- Opportunity for recent graduates to develop practical accounting experience in the automotive industry.

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📌 Accounts Payable / Vehicle Costing (Bankstown)
🏢 Suttons
📍 Bankstown