Good people. Good work. Great opportunity.

Westfill is looking for a reliable, super-organised Recruitment & Mobilisation Administrator, reporting to the Human Resources Manager. Based at our Bibra Lake Head Office, you will be the admin support for our fast-paced Recruitment & Mobilisation team, making sure that when our Advisors and Officers are ready to hire & mobilise someone, everything behind the scenes is flowing smoothly, in sequence.
You will own the hands-on side of candidate compliance and pre-employment admin: following up on documentation, looking after candidates by keeping them informed, and having their records accurate and in order.

WHY WESTFILL?
We’re a fast-growing underground mining contractor. We look after the people who make our success possible and we want you to be part of it.

While big mining companies offer one type of environment, Westfill provides a distinct, agile alternative where you get true visibility, a varied project pipeline and a closer connection to leadership.

If you have the drive, necessary skills and integrity, our hands-on management and team leads will back you every step of the way to progress your career.

ESSENTIALS – To be successful in this role:

- At least 2 years administration experience in a fast-paced, high-volume environment, such as in-house recruitment, mobilisation or similar high-volume transactional administration with multi-sites.
- A service-focused approach, an understanding of compliance and why accuracy matters.
- Mining industry exposure is a bonus, but we are prepared to teach you our niche and our sequenced processes.
- Confidence picking up new systems. Experience with databases, CRMs, booking tools or portals will help, and experience with JobAdder or site compliance platforms (such as INX, Pegasus or ERMS) is a valuable start.
- Sharp attention to detail and pride in accurate, tidy and organised documentation with no loose ends. This is essential and will make or break your success in this role.
- Strong organisational skills and the ability to shift or pause tasks when priorities change quickly,



without letting anything slip through the cracks.
- A calm, practical approach to problem-solving when plans change.
- Clear, friendly communication with candidates and team members.
- Be able to pass a pre-employment medical that includes drug and alcohol screening.
- National Police Clearance valid within the last 6 months.

THE JOB – what is expected:

- Follow up with onboarding candidates on all submitted compliance documents, and verify the validity of tickets, licences, police clearances and right-to-work documents.
- Book pre-employment medicals and drug and alcohol screenings, and track results through to clearance.
- Collate and issue PPE based on candidate forms, keep accurate records of sizes and items issued, and re-order stock as needed.
- File compliance documents and keep candidate records up to date across JobAdder and SharePoint.
- Prepare site entry forms from candidate data and upload them to the relevant platforms and portals.
- Track expiring tickets, licences and inductions, and flag them to the team in advance.
- Be a friendly, supportive and reliable point of contact for candidates throughout onboarding.
- Support our Recruitment & Mobilisation Advisors and Officers with admin tasks to keep our ongoing projects moving.

WHAT’S IN IT FOR YOU? – great pay, balance and career growth:

- Earn $70,000 to $90,000 per annum plus super, based on experience
- Work full-time, permanent, from our Bibra Lake Head Office and be home every night
- Enjoy ongoing projects work offering varety across your desk, fortnightly pay
- Pick up a $1,000 cash bonus when you refer a friend
- Get full training in our systems, all our processes and compliance
- Be a valued team member,



never just a number
- Work with experienced, approachable management who are hands-on and have done the job themselves

WITH US YOU CAN HAVE:

- Good rates: Competitive salary based on your experience
- Work-life balance: Office-based role with regular hours, so you are home every night
- Career progression: Start your mining career with a clear path to progress into Recruitment & Mobilisation Officer and Advisor or other streams within our HR team, as our company expands
- Job security: Enjoy genuine job security on long-term, ongoing and upcoming projects
- Reliable pay: Work with reliable fortnightly pay, plus a $1,000 bonus for every referral
- Supportive teams: Join a great team in a supportive, inclusive work environment
- Respected leadership: Work with approachable, experienced management who are hands-on and have done your job themselves
- Impact that matters: Be part of a team where your hard work is noticed and your contribution makes a direct impact
- Training and development: Get full training in our systems and processes, with ongoing development opportunities
- Direct mentoring: Learn from experienced Recruitment & Mobilisation Advisors and Officers who will support your growth

LET’S GET YOU STARTED
Are you ready to make a real difference in a company that values your dedication, ability to stay organised and attention to detail? If you have the essentials, apply now and help shape the workforce powering smarter mining.

Work rights: You must hold full Australian working rights. Overseas applications cannot be considered.
Interstate: Applicants from outside Western Australia are welcome – just a heads up – this role is based at our Bibra Lake Head Office, so you will need to live in or relocate to Perth at your own expense.

Our team personally reviews every resume, shortlisting the best matches and assessing all the qualifications and experience details you provide.
We will certainly be in touch if you are shortlisted.
Have your documents ready!

📌 Recruitment & Mobilisation Administrator (Bibra Lake)
🏢 Westfill
📍 Bibra Lake