About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group.

UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.

About the Role

We are seeking a proactive and highly organised Project Administrator to support our renewable energy projects.

This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams. Preference will be given to candidates based in Perth , with the role operating primarily from a project office environment.

The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel.

Key Responsibilities

- Manage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirements
- Coordinate onboarding activities for project personnel, including SAP onboarding processes
- Issue inductions and coordinate onboarding information for new starters
- Request and coordinate travel and accommodation bookings
- Maintain mobilisation registers, workforce records, rosters, and project directories
- Act as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisation
- Prepare meeting minutes, reports, presentations, and project documentation
- Provide administrative support across project teams, including document control and reporting
- Assist with logistics coordination, equipment tracking, and inventory management




- Support site compliance and workforce administration requirements
- Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters
- Contribute to the continuous improvement of administrative processes and systems
- Provide broader project administration support during periods of reduced mobilisation activity

About You

- Previous experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environments
- Demonstrated experience coordinating workforce mobilisation and onboarding activities
- Experience maintaining registers, personnel records, and compliance documentation
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced project environment
- High attention to detail and accuracy
- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience working with SAP or similar ERP systems will be highly regarded
- Strong communication and stakeholder engagement skills
- Proactive approach with the ability to work independently and collaboratively within a team
- Ability to build effective working relationships across multiple business functions

What We Offer

- Opportunity to work on a major renewable energy project
- Career growth within UGL and the CIMIC Group
- Supportive and inclusive team environment
- Versatile working arrangements where operationally suitable
- Discounted private health insurance
- Salary continuance insurance
- Salary sacrifice and novated leasing options
- Paid parental leave
- Strong health, safety, and wellbeing culture
- Ongoing learning and development opportunities

Additional Information

As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening.

UGL is an equal opportunity employer and values diversity in the workplace. We encourage applications from candidates of all backgrounds and experiences.

📌 Project Administrator / Mobilisation Coordinator (Western Australia)
🏢 UGL Group
📍 Western Australia