Business Address : Brisbane, Queensland 4000, AU

Role Overview

We are looking for a smart, proactive, and commercially minded Virtual Assistant to manage LinkedIn outreach and GoHighLevel support . The ideal candidate has strong professional English, excellent judgment, and experience with sales outreach and pipeline development .

Scope of Work

LinkedIn Outreach & Pipeline Development

- Manage and execute LinkedIn outreach using established messaging sequences and templates.

- Send personalized and appropriate follow-up messages based on prospects' responses.

- Monitor LinkedIn conversations and identify when a prospect requires a customized response rather than simply following a script.

- Respond professionally and thoughtfully to questions or comments from prospects.

- Escalate complex, sensitive, or difficult conversations to the client when necessary.

- Conduct consistent follow-ups according to established timelines and messaging sequences.

- Track prospects and their progress through the outreach process.

- Monitor whether prospects have subscribed or signed up through provided links.

- Remove prospects from outreach sequences once they have successfully subscribed or entered the database.

- Maintain accurate records of outreach activity and results.

- Focus on conversion and pipeline growth , rather than simply completing a set number of outreach activities.

GoHighLevel Support

- Manage basic day-to-day activities within GoHighLevel.

- Format, schedule, and send weekly newsletters using existing templates.

- Post and maintain blog content within the client's GoHighLevel website.





- Add and manage appropriate images or visual elements for blog posts.

- Monitor leads/subscribers coming from LinkedIn outreach.

- Cross-reference LinkedIn activity with GoHighLevel to ensure prospects who have subscribed are correctly recorded.

- Manage existing campaigns and templates.

- Assist with basic webinar-related processes using existing landing pages, templates, and automations.

- Perform basic GoHighLevel setup and management as required, although advanced technical automation/infrastructure work is not the primary focus of this role.

Additional / Ad Hoc Support

occasional ad hoc tasks may include:

- Canva design and basic creative work.

- Assistance with webinar-related materials or campaigns.

- More advanced GoHighLevel setup may be requested separately as an ad hoc project.

Key Responsibilities & Expected Outcomes

the successful VA will be expected to:

- Build and maintain a healthy prospect pipeline.
- Follow up with prospects consistently and professionally.
- Use good judgment when responding to prospects rather than relying exclusively on scripted messages.
- Ensure prospects are properly tracked from initial LinkedIn contact through subscription/database entry.




- Demonstrate measurable progress and conversions from outreach activities.
- Keep LinkedIn and GoHighLevel information aligned and up to date.
- Complete newsletters and scheduled content reliably and on time.
- Communicate clearly with the client regarding progress, issues, and prospects requiring escalation.
- The primary measure of success is not simply how many messages are sent, but whether the outreach is effectively moving prospects into the client's pipeline and database.

Qualifications

Required

- Excellent written and spoken English.
- Strong written communication skills with excellent grammar and attention to detail.
- Ability to communicate professionally with senior-level professionals and decision-makers.
- Solid judgment and critical-thinking skills.
- Able to understand the context of a conversation and provide an appropriate response rather than relying solely on copy-and-paste scripts.
- Proactive, thoughtful, and tenacious when following up with prospects.
- Highly organized and diligent with tracking outreach activities.
- Experience with LinkedIn outreach, lead generation, sales development, or pipeline building.
- Experience using GoHighLevel.
- Comfortable working with Excel spreadsheets or similar tracking systems.
- Able to work independently and manage recurring tasks with minimal supervision.
- Reliable and responsive, particularly during periods when the client is unavailable.

Preferred

- Experience with lead nurturing and conversion-focused outreach.
- Experience working

📌 LinkedIn Outreach (Brisbane City)
🏢 Virtual Colleague
📍 Brisbane City