Take ownership of the daily bookkeeping, payroll and finance administration for Subsurface Mapping Solutions Pty Ltd and SMS Equipment Hire Pty Ltd. Reporting to the Managing Director, you will keep records accurate, payments on schedule and financial information transparent and current.
This is a practical, hands-on role suited to an experienced bookkeeper or finance and administration manager who enjoys working across two related businesses and liaising with external accountants.
Your responsibilities
Maintain day-to-day Xero bookkeeping for both companies, including general ledger entries and accurate supporting records.
Manage accounts payable and receivable, supplier payments, invoicing and debtor follow-up.
Complete bank and credit card reconciliations.
Review weekly timesheets and process weekly payroll, including superannuation and payroll records.
Prepare BAS, GST and PAYG information and work with the external accountant on reviews, lodgements and year-end requirements.
Record and reconcile intercompany transactions and balances.
Handle basic SMSF property administration, including rent records, property expenses and documents for the accountant and auditor.
Prepare monthly profit and loss reports and straightforward cash flow reports for the Managing Director.
Keep finance files, records and routine administration organised.
What you bring
Strong hands-on Xero bookkeeping and Australian payroll experience.
Experience managing accounts payable, accounts receivable and reconciliations.
A working understanding of BAS, GST, PAYG and superannuation processes.
Confidence working across related entities and reconciling intercompany balances.
Accuracy, organisation and clear communication with colleagues and external advisers.
Experience with property administration or SMSF records is helpful.
What we offer
A full-time role based in Arundel on the Gold Coast.
Direct reporting to the Managing Director and a clear focus on daily finance and administration.
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📌 Finance and Administration Manager (City of Gold Coast)
🏢 Subsurface Mapping Solutions
📍 City of Gold Coast
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