Full time Program or Project Administrator

Location: 10/22 Mavis Court, Ormeau, Qld 4208, Australia

Full-Time Program or Project Administrator

SALARY $85,000 + SUPERANNUATION

DUTIES

- Managing project schedules, transport timelines and deliverables to ensure container movements and empty container returns were completed within required timeframes.
- Assessing transport requirements and coordinating the allocation of fleet resources, drivers, subcontractors and third-party service providers to meet project objectives.
- Monitoring project progress against planned timelines, identifying delays and implementing corrective measures to minimise operational disruptions.
- Evaluating operational risks, assessing their potential impact on project delivery and coordinating appropriate mitigation strategies.
- Monitoring project expenditure, reviewing job costs against initial estimates and identifying cost variations for management review.
- Evaluating subcontractor performance against agreed service requirements, project milestones and delivery expectations.
- Coordinating with customers, drivers, subcontractors and internal teams to resolve operational issues and maintain project continuity.

Key Responsibilities

- Reviewing project requirements and operational constraints to support scheduling decisions, resource planning and service delivery improvements.
- Monitoring project performance through delivery milestones, ETAs and operational reports,



using project tracking systems and structured reporting frameworks to maintain visibility of project progress.
- Preparing project progress reports, highlighting performance issues, risks and variations, and recommending improvements to management.
- Supporting the implementation of revised operational procedures and monitoring their effectiveness in improving project coordination and delivery outcomes.
- Coordinating corrective actions arising from procurement or operational issues and monitoring their impact on project progress
- Evaluating project processes and recommending improvements to procurement coordination, resource planning and operational efficiency

Skill & Experience

- Minimum Diploma-level qualification in (e.g., Project Management, Business or Management) or equivalent in Australia) (or higher qualification, such as a bachelor’s degree)
- Full-time availability and strong management skills
- At least 1 year fulltime relevant work experience
- Your experience must be at the required skill level (performing core tasks such as managing project documentation, tracking schedules/budgets, preparing project submissions/reports, and coordinating support services)
- Responsible for day-to-day operations, efficiently managing the duties and responsibilities daily
- Proficiency in Microsoft Excel, Outlook, timely emails responses
- Strong communication skills and the ability to build professional relationships
- Self-motivation and a results-oriented mindset.

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📌 Full-Time Program or Project Administrator (City of Gold Coast)
🏢 Business Nest
📍 City of Gold Coast