This Projects Administration Officer role will assist and support the Projects team with the administration of projects and sub-contracting arrangements across PCA's project work streams. These streams of work are quite varied in nature and provide a range of opportunities to liaise with different groups and bring together key stakeholders from across the palliative care, paediatric palliative care, and broader health care sectors, including Indigenous health representatives and consultants. Consumer and carer engagement is central to project and policy work at PCA.

This position is offered as a 12 month contract (backfilling parental leave) to November 2027, with possibility of extension. The position is offered between 30-38 hrs per week, depending on the successful applicant.

Key responsibilities

- Coordinate logistics and provide secretariat support including preparing agendas and documenting meeting minutes for a range of working groups including the Paediatric Project Steering Committee, Expert Committees, and consumer and carer groups, liaising with PCA's Projects team members as required
- Coordinate logistics for Projects related travel and accommodation needs
- Coordinate logistics and provide secretariat support for a series of consultations in 2027
- Provide project administration and document review for Standards and resource development projects as required
- Support the coordination of information resource management for the organisation, including implementing a continuous cycle of review of online and hardcopy resources in consultation with content experts
- Work collaboratively across the organisation and with Member Organisation staff, other peak bodies, clinical groups and communities
- Contribute by writing draft content for the website, the planning and promotional work of projects
- Represent the organisation in a range of forums




- Monitor and respond to emails for both Project inboxes

About you

- Highly developed administrative and organisational skills, including the ability to prioritise and manage work efficiently and accurately within strict timeframe
- Initiative and a solution focussed, can-do attitude
- An ability to adapt written and verbal communications to suit a variety of audiences including researchers, clinicians, senior executives, and consumers and families including people for whom English is a second language
- Attention to detail and ability to work efficiently under limited supervision within a shared work plan of projects and activities
- Demonstrated experience working collaboratively across the organisation to achieve project goals
- Experience working with common IT systems, including Microsoft Office suite, collaboration and project planning tools, and databases
- An understanding of the principles of palliative care and the Australian health system (desirable)
- An understanding of the health care barriers facing rural and remote communities, and those from diverse needs groups, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds and those experiencing homelessness (desirable)

About us

Palliative Care Australia (PCA) is the national peak body for palliative care. PCA represents all those who work towards high quality palliative care for all Australians. Working closely with consumers, our Member Organisations and the palliative care workforce, we aim to improve access to, and promote the need for, palliative care. We believe quality palliative care occurs when solid networks exist between specialist palliative care providers, primary generalist, primary specialist and support care providers and the community. Our organisation has a national focus, with our office located in Canberra, on Ngunnawal and Ngambri country.

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📌 Project Administration Officer (Canberra)
🏢 Palliative Care Australia
📍 Canberra