ABOUT US
WSG is a leading provider of geophysical services, committed to delivering innovative solutions to our clients worldwide. With a focus on excellence and precision, we leverage cutting-edge technology and expertise to meet the evolving needs of the industry. Join our dynamic team and play a key role in subsurface data acquisition and interpretation, providing critical insights that drive mining and exploration success.

ABOUT THE ROLE
We’re looking for a enthusiastic Logistics and Operations Administration Assistant (entry level) to provide administrative support for field rostering, mobilisation, travel and employee compliance records across our Australian operations. Based in our Osborne Park head office, you’ll play a crucial role in supporting our Operations team as well as collaborating with cross-functional teams when required. New graduates welcome.

Key responsibilities
include: Roster and mobilisation administration
- Enter the approved roster and authorised changes in the HR/rostering system and maintain a clear, current record of versions, approvals and communications.
- Distribute approved roster changes to affected field employees and relevant stakeholders and answer routine queries.
- Process client onboarding and site access requirements for new hires and existing field employees using client systems and procedures.
- Administer client learning management systems and keep WSG and employee information current; track submissions and follow up missing information.
- Book required training, pre-employment medical assessments and drug and alcohol testing following the approved mobilisation plan and client requirements. Travel and employee records:




- Arrange approved flights, accommodation and other travel through WSG or client booking systems, verify the details, and communicate itineraries and location information promptly.
- Maintain training, medical, access and licence records, monitor upcoming expiries and alert the Logistics and Operations Coordinator and relevant functional owner before they affect a planned deployment.
- Liaise with clients and site supervisors on routine access, booking and mobilisation enquiries, escalating delays or exceptions that may affect a start date. Operations and office support:
- Check roster and mobilisation records for discrepancies; compile evidence and liaise with Operations, HR and payroll to resolve approved corrections.
- Provide input about timesheets when required.
- Prepare training and mobilisation documentation for internal and external audits and maintain relevant operational document control records as directed
- Provide administrative support for uniform ordering and distribution, office supplies and office maintenance requirements as required.
- Provide general administrative and meeting support to the team, maintaining confidentiality and an accurate action trail. ABOUT YOU To be successful in this role, you’ll bring:
- Some experience in administration, travel coordination,



rostering support, onboarding or a comparable operations support role will be desirable
- Excellent attention to detail and ability to maintain accurate personnel, training, travel and document records.
- Clear written and verbal communication and a responsive, professional approach to employee and client enquiries.
- Ability to manage multiple bookings, deadlines and changing priorities while following approval and escalation processes.
- Competence with Microsoft Office and ability to learn HR/rostering systems, client portals, LMS and other business systems.
- Sound judgement in handling confidential employee information and recognising when an operational or compliance decision must be escalated.
- Ability to pass a Pre-Employment Medical Assessment where required.
- Australian working rights with no restrictions

What We Offer
In Return:
- Competitive remuneration
- New graduates welcome
- Employee based incentives and EAP
- Exceptional industry safety track record and health promotion
- Training and employee development
- Central location in Osborne Park near public transport.

How to Apply
Please access link below to submit your application. Due to the high number of applications, only successful candidates will be directly contacted. https://secure.workforceready.com.au/ta/6184357.careers?TrackId=[MyTrackingId]&ApplyToJob;=[201404050](tel:201404050)&full;_apply=&jobid;=[201404050](tel:201404050) Wireline Services Group is an equal-prospect employer. We value diversity and are committed to creating an inclusive environment for all employees.

📌 Logistics and Operations Administration Assistant (Osborne Park)
🏢 Wireline Services Group
📍 Osborne Park