Initial contract until End of March + possible extension
Support multiple project streams
Hybrid Working arrangement

We're looking for a highly organised Program Administrator to provide coordination and administrative support across a large, complex program of work.

This is a hands-on role where you'll help keep the program organised and running smoothly. You'll coordinate a high volume of meetings and schedules, manage program documentation and provide day-to-day logistical support to program leaders and delivery teams.

If you're someone who enjoys bringing structure to a busy environment, managing multiple priorities and making sure the details are taken care of, this could be a outstanding opportunity.

Your responsibilities
Coordinate a high volume of meetings, invitations, schedules and changes across multiple stakeholders.
Manage meeting logistics, agendas, supporting materials and follow-up activities.
Maintain and upload program documentation in SharePoint, ensuring information is organised and kept up to date.
Support the preparation and distribution of program meeting packs and documentation.
Coordinate day-to-day program logistics and administrative activities.




Assist with onboarding and offboarding activities.
Maintain accurate program records, trackers and supporting documentation.
Work closely with Program Managers, Delivery Managers and other stakeholders to keep administrative activities on track.
Provide broader administrative and coordination support as program priorities change.

What we're looking for
Experience in program, project, PMO or team administration, ideally within a medium-to-large organisation.
Strong organisational skills with the ability to manage multiple meetings, schedules and competing priorities.
Confidence coordinating with stakeholders across different teams and levels of an organisation.
Positive working knowledge of Microsoft Outlook, Teams and SharePoint.
Strong attention to detail and document-management skills.
Transparent written and verbal communication.
A proactive, practical approach and willingness to take ownership of administrative activities.
Experience supporting a large transformation, technology or program environment would be advantageous.

📌 Program Administrator Sydney (Australia)
🏢 Cochlear
📍 Australia