Company Description Opal Realty is a energetic real estate agency serving residential property owners, buyers, and tenants in Secret Harbour, WA and surrounding areas. The team is focused on delivering professional, transparent, and customer-centered service across property sales, leasing, and property management. Opal Realty values reliability, attention to detail, and strong community relationships in all aspects of its operations. Team members are encouraged to contribute ideas, support each other, and maintain high ethical standards in every client interaction.

About the role

An exciting chance for an experienced, highly organised and proactive Executive Assistant to support a busy Director in a quick-paced real estate sales workplace. This is a hands-on role suited to someone who thrives on responsibility, takes initiative and enjoys being one step ahead.

Key responsibilities
Manage the Director's diary, appointments and daily priorities
Prepare sales appraisals, comparable market reports and listing presentations
Coordinate new listings, photography, marketing and advertising campaigns
Oversee active sales campaigns, home opens, buyer enquiries and vendor reporting
Prepare offers, contracts and electronic signing documentation




Monitor contractual conditions, critical dates and settlement milestones
Maintain accurate CRM records, sales pipelines and client follow-ups
Coordinate marketing, social media and sales administration
Provide exceptional communication and service to buyers, sellers and stakeholders

About you
Current WA Sales Representative Registration (essential)
Previous real estate sales administration or PA experience (highly desirable)
Exceptional organisational skills and attention to detail
Proactive, resourceful and able to work independently
Confident managing competing priorities and deadlines
Excellent communication and client relationship skills
Experience with Agentbox or similar real estate CRM systems
Professional, reliable and calm under pressure

This is more than a traditional administration role.

We are looking for someone who will take ownership, anticipate what needs to happen next and become an integral part of a successful real estate sales business.

If you are passionate about real estate, love being organised and take pride in making things happen, we would love to hear from you.

📌 Executive Personal Assistant Secret Harbour
🏢 Opal Realty
📍 Secret Harbour