United Civil Constructions Pty Ltd – Melbourne VIC

Working with Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Key responsibilities
Prepare and manage subcontractor documentation, agreements and procurement workflows.
Assist in coordinating tender paperwork, supplier quotations and procurement documents.
Liaise with clients, subcontractors, suppliers, and site teams to resolve routine project inquiries.
Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
Process progress claims, invoices, and contract variations.
Coordinate building approvals, permits and relevant authority applications.
Maintain complete project documentation, contract records and administrative files.




Provide comprehensive project administrative support to Project Managers across active construction sites.

About you
AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
Prior experience in project administration or coordination within construction, engineering, or related industries.
Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
Robust organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
Ability to work independently, manage multiple tasks and adapt to a rapid-paced workplace.
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📌 Project Administrator Melbourne
🏢 United Civil Constructions
📍 Melbourne